State, Department Of- State, Department Of- U. S. Embassy Vientiane - Agency Bids & RFPs

Delivery is expected within **** days or sooner after receipt of order or modification. Partial delivery is not authorized.

Payment shall be made within 30 days of receipt and acceptance of a proper invoice.

Warranty is valid for 03 years after delivery or 100,000km, whichever comes first. Manufacturer will provide free labor charges for checking and inspection for 02 years or before 50,000km.

Contractors must be registered in the System for Award Management (SAM) prior to being awarded a purchase order if the acquisition is greater than $40,000.

Oral quotations will not be accepted, and proposals will not be accepted after the deadline.

Quotations must be submitted before 11:59 PM local time on July 30, 2026. Delivery of the vehicle is expected within **** days after the purchase order is awarded.

Payment shall be made within 30 days of receipt and acceptance of a proper invoice. Invoices should be submitted to the Financial Management Office at the U. S. Embassy, Vientiane.

The vehicle must include a manufacturer's warranty of five years or 110,000 kilometers, whichever comes first. Free scheduled maintenance labor is required for two years or 50,000 kilometers, whichever comes first. A powertrain warranty of five years or 100,000 kilometers is also required.

Contractors must be registered in the System for Award Management (SAM) prior to award if the acquisition is over $40,000. Bidders must provide a copy of their company registration certificate or Unique Entity Identifier (UEI), the vehicle manufacturer's certificate, operation manual, electrical schematic, service manual, and warranty of products.

The document does not explicitly state whether a site visit is mandatory or optional, but it does mention inspection and acceptance of supplies at the delivery point.

The document does not require sample submission.

Oral quotations will not be accepted, and proposals will not be accepted after the submission deadline. Collusion with other potential offerors regarding price quotations is cautioned against.

Quotations must be submitted before 11:59 PM, local time: on 17 July 2026. eturn the completed sf 18 to the address shown in block 5a of the sf 18 before 11: 59 pm, local time: on 17 july 2026.

Contractors must be registered in the System Award Management (SAM) prior to being awarded a purchase order. u. s. federal acquisition regulation far requires that contractors be registered in the system award management sam prior to being awarded a purchase order.

Collusion with other potential offerors with regard to price quotations is cautioned against. you are also cautioned against any collusion with other potential offerors with regard to price quotations to be submitted.

ETL Company Limited is uniquely qualified as they are the existing service provider, have delivered existing service to agreed levels, and are the only provider with redundant links for this connection.

The government will consider responses by 12:00 ET June 14, 2026.

The contracting officer believes the cost to the USG is fair and reasonable.

The notice states that Eaton Electric is the equipment manufacturer and can provide OEM certified replacement parts required on the Eaton proprietary system at the U. S. Embassy Vientiane, and that the specific details required in this installation are only known by the manufacturer installer.

The bid notice does not mention the submission of samples.

The government will consider responses by 12:00 ET June 5, 2026.

The notice states that the risk of having other companies attempt repairs could result in a major power loss, and incorrect repairs would damage the system, resulting in total loss of power without an emergency generator backup and or damage to equipment.