The City of Myrtle Beach is seeking bids for a pricing agreement for Bullard helmets and genuine replacement parts for the Fire Department. The agreement will be on an as needed basis, with an estimated yearly quantity of **** helmets and replacement parts as needed. The contract term is one base year with an option to renew for four additional one-year periods. Bids are due July 21, 2026. Award will be made to the responsible bidder whose bid conforms to the solicitation and is most advantageous based on price, technical capability, and delivery. No partial bids are allowed; the bid will be awarded on an all-or-none basis. Prices must remain firm for the entire contract term, with potential price increases considered at renewal not exceeding 3% per year. Invoicing is required upon completion of shipment, referencing the purchase order number. Delivery is FOB destination to Fire Station 1.
Bids will be opened and read publicly on July 21, 2026, at 2:00 PM Eastern. Delivery of items shall be made to Fire Station 1, **** Mr. Joe White Avenue, Myrtle Beach, SC ****.
After acceptance by the City, payments shall be made to the contractor within thirty (30) calendar days of receipt of invoice. Invoicing shall be submitted upon completion of shipment.
All Bullard helmets must come with a 5-year manufacturer's warranty. Evidence of warranty must be included with the bid package.
The award will be made to the responsible seller whose bid conforms to the solicitation and is most advantageous to the buyer on the basis of price, technical capability, and delivery. Award will be based on the best value over the five-year term of the contract, with consideration given to the lowest total grand price for the five-year term.
The City may make investigations to determine the ability of a bidder to furnish the required goods/services, including financial statements, credit ratings, criminal histories, references, and records of past performance.
If the bidder fails to deliver the supplies or perform the services within the time specified in the contract, the bidder shall pay liquidated damages of N/A per calendar day of delay.
The document mentions mandatory pre-bid conferences and site visits as potential requirements, but does not explicitly state if a site visit is mandatory for this specific IFB.
The document states that when samples are required with a bid, they must be submitted with the bid unless approved by the procurement manager or their authorized representative.
A bidder who has a concern with a decision made by the procurement agent or designee shall first inform the procurement agent or designee within five (5) calendar days after the date the City posts a bid tab on the City's website.
Disqualification may occur due to evidence of collusion, attempts to improperly influence evaluation teams, inability to complete responsibilities, or existing lawsuits/disputes with the City.
