This is a Request for Proposal (RFP) for School Psychologist Services issued by the Red Clay Consolidated School District and Colonial School District. Proposals must be submitted electronically to ***@***. *. * by May 19, 2026, at 2:00 PM. The bid opening will be conducted online. Vendors may have an opportunity for discussions and revisions of proposals. The award will be made to the responsible vendor whose proposal is most advantageous, considering evaluation factors such as experience, ability to serve diverse needs, professional learning capabilities, cost, supervision, and administrative support. The contract period is from August 1, 2026, to July 31, 2027, with an option to renew. Bid deposit and performance bond requirements are waived. Vendors must submit a budget including costs for services and optimal student capacity. The scope of work includes psychoeducational evaluations, behavioral supports, counseling, and consultative support. Specific hourly rates for various services are required. Contractors must have at least 3 years of experience, demonstrate continuing education, and maintain appropriate licensure/certification and clearances. Insurance requirements include general liability and professional liability insurance of at least $1,000,000. Three business references are required. The district reserves the right to terminate the contract with 30 days' written notice. In case of nonperformance, the district may purchase equivalent products on the open market and charge the contractor for any difference in cost. Criminal background checks are mandatory for individuals with regular, direct contact with children.
The bid proposals must be submitted electronically to ***@***. *. * by May 19, 2026, at 2:00 PM.
The bid notice does not explicitly state payment terms. However, it mentions that invoices must be completely identifiable, supported by delivery receipts where specified, and contain specific information such as purchase order number, delivery destination, item details, unit price, extended price, total amount, and any prompt payment discount offered.
The supplier agrees that the supplies or services furnished under the contract shall be covered by the most favorable commercial warranties the supplier gives to any customer for such supplies or services. A final payment for performance shall not relieve the successful bidder of responsibility for faulty materials or workmanship.
The award shall be made to the responsible vendor whose proposal is most advantageous to the school district, taking into consideration the evaluation factors set forth in the RFP. These factors include experience providing similar related services, ability to serve a diverse range of student needs, ability to provide professional learning and staff support, cost to run the program (hourly rates), supervision of staff, and administrative support.
Vendors must have a minimum of 3 years of experience in delivering related services in a school setting. Specialist requirements include evidence of criminal background checks or current employment in a Delaware public school district, and a State of Delaware license. The contractor must demonstrate continuing education offerings for its professional staff and maintain appropriate licensure/certification and clearances.
In the event the contractor does not fulfill its obligations, the Red Clay Consolidated School District may purchase equivalent product on the open market, and any difference in cost between the contract prices and the open market price shall be the responsibility of the contractor. If an individual placed by the contractor does not have applicable permits or clearances, the contractor will be responsible for returning any funds paid towards invoices related to the contractor's work while unpermitted or lacking appropriate clearances.
The bid notice does not mention a mandatory site visit. However, it states that before submitting a proposal, bidders shall fully inform themselves of the nature of the work by personal examination of the site and by such means as they consider necessary.
The districts may also request bidders to submit samples for examination and appraisal. Requested samples shall be submitted at no cost to the districts and may be required either prior to, at the time of the bid opening, or within ten calendar days following the request. Samples not provided as requested will be a reason to reject the bid for that item.
The bid notice does not explicitly state a deadline for challenges or objections. However, it mentions that questions received less than three working days before the opening of bids may not be considered, and all questions must be submitted in writing.
