Milk Vitamin Government Bids & RFPs

The milk delivery schedule is from October 1st, 2026, thru December 31st, 2026.

Awards will be made to the responsible quoter whose quote conforms to the requirements and is determined to provide the best value to the government, considering the evaluation factors outlined below. awards will be made to the responsible quoter whose quote conforms to the requirements and is determined to provide the best value to the government

The government will evaluate the quoters past performance on a gonogo basis. the government will evaluate the quoters past performance on a gonogo basis.

A history of substantial delivery delays will result in a nogo determination. a history of substantial delivery delays will result in a nogo determination.

Bids must be received by the closing date of August 25, 2026, at 10:00 a. m. CST. bids will be received and accepted until 2: 00 p. m. , tuesday august 25, 2026.

No invoice shall be paid before all conditions of this bid have been completed to the satisfaction of the desoto parish school board. no invoice shall be paid before all conditions of this bid have been completed to the satisfaction of the desoto parish school board.

If any manufacturer warranty is offered, attach any and all manufacturer warranties or other warranties concerning the equipment, materials or supplies to the bidders bid proposal form. if any manufacturer warranty is offered, attach any and all manufacturer warranties or other warranties concerning the equipment, materials or supplies to the bidders bid proposal form.

The cost price analysis states that the vendor with the lowest price receives the 50 maximum points. cost vendor with the lowest price receives the 50 maximum points.

For a bidder to be declared a responsive and responsible vendor they must have a proven record of service in the administration of a contract of this size and this type. for a bidder to be declared a responsive and responsible vendor they must have a proven record of service in the administration of a contract of this size and this type.

In case of nonperformance, defective performance, or delay, the successful bidder agrees to pay the dpsb as stipulated damages an amount equal to 10 of the contract amount or 10 of the unit price times the quantity of any items to be delivered under the contract which are not delivered or are delivered in defective condition, or delivered late. in the case of nonperformance, defective performance, or delay in performance of an obligation of any contract or purchase order awarded by the school board pursuant to the specifications, the successful bidder agrees to pay the dpsb as stipulated damages an amountequal to 10 of the contract amount or 10 of the unit price times the quantity of any items to be delivered under the contract which are not delivered or are delivered in defectivecondition, or delivered late.

If requested by the desoto parish school board, samples must be furnished free of any charge to the desoto parish school board. if requested by the desoto parish school board, samples must be furnished free of any charge to the desoto parish school board.

Bids that are not prepared in accordance with these instructions to vendors may be rejected and/or disqualified. bids that are not prepared in accordance with these instructions to vendors may be rejected and/or disqualified.

Quotes must be submitted no later than 2 p. m. on Friday, August 7, 2026.

Invoicing to be included at time of delivery and will be paid by district on a monthly basis.

The contract will be awarded to the vendor that represents the best value to the district.

Vendor quotes must contain a summary consisting of a vendor company overview, a broad explanation of why the vendor feels it is highly qualified for the quote and a detailed cost breakdown of the items.

Any milk reported by the district as unsatisfactory due to taste, consistency, color or presence of foreign objects will be picked up with 24 hours by the vendor. The vendor is responsible for analyzing the causes of the problems and providing a corrective action to the district.

Responses shall be submitted electronically via email to ***@***. *. * by 10:00am eastern on Monday, July 27, 2026.

The contractor shall comply with FAR ****, Contract Terms and Conditions—Commercial Products and Commercial Services, with regard to firm-fixed-price tasks/deliverables. Invoices must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP).

Award will be made to the responsible offeror whose quote, conforming to the solicitation, represents the best value to the government, technical, price, and other factors considered. A tradeoff process will be used.

Offerors must meet the qualification requirements described in the solicitation, including proposed contractor personnel meeting security requirements and residency requirements (total of at least three of the past five years in the U. S. ).

Noncompliance with the FDA security article, including residency requirements, may detrimentally impact eligibility for award and remain grounds for cancellation, equitable adjustment, or termination after award.

Deliveries must be made between 7:00 AM and 11:00 AM, Monday through Friday, unless other arrangements have been made with the school. The purchasing department must be notified if materials cannot be delivered within 30 days of receipt of a purchase order, and the district reserves the right to cancel any back orders over 30 days.

Payment will be made only after correct presentation of claim forms. Payments of any claim shall not preclude the school district from making a claim for adjustment on any item found not to have been in accordance with general conditions and specifications. True, accurate, and transparent billing is essential, with invoices including the basis for charges and supported by records. Overcharges discovered in audits must be refunded immediately.

The successful bidder guarantees products against defective material or workmanship and to repair or replace any damages or maiming occasioned in transit. They also guarantee adequate protection from damage for all work and to prepare damages of any kind for which they or their workmen are responsible.

The board of education reserves the right to award the bid to on either an item-by-item basis, grouped by like items, or in total by supplier, whichever results in the lowest overall cost to the district. The award will be made to the lowest responsible bidders on the specifications.

The submission of a bid will be construed to mean that the bidder is fully informed as to the extent and character of the supplies, materials or equipment required and a representation that the bidder can furnish the supplies, materials or equipment satisfactorily in complete compliance with the specifications.

Failure to deliver within the time specified, or failure to make replacement of rejected articles immediately, may result in the school district purchasing from other sources at the successful bidder's expense. Non-performance of the contract can result in cancellation at the successful bidder's expense. Failure to adhere to the integrity rider terms may result in forfeiture of any past or future right to payment.

The district reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five 5 days of request. Accepted bid samples do not supersede specifications for quality unless the bid sample is superior.

No interpretation of the meaning of the specifications or other contract document will be made to any bidder orally. Every request for such interpretation should be in writing, addressed to the school district, no later than five 5 days prior to the date fixed for the opening of bids.

Illegible or vague bids may be rejected. Failure to comply with labeling requirements for cartons may be considered sufficient reason for refusal to accept the goods. Bids that do not comply with noncollusive bidding certification may not be considered for award.