Clipboard Government Bids & RFPs

Payment is made via electronic funds transfer: the county of westchester remits vendor payments via an electronic funds transfer eft program known as vendor direct.

All items must be guaranteed: all items delivered must be guaranteed against faulty materials and workmanship.

Failure to deliver may result in cancellation: failure to deliver within the specified time may be cause for cancellation of the order andor the removal of bidders name from bidders list.

Bids may be rejected for non-acceptance of EFT: any successful bidder that will not accept payment in that method will be considered nonresponsive to our solicitation and their bid may be rejected.

All items must be removed by the purchaser. all items must be removed by the purchaser.

Winning bidders must remit proper payment within 30 calendar days of the bid opening. winning bidders must remit proper payment within 30 calendar days of the bid opening or their respective bids will be forfeited.

No warranties are offered. all vehicles, equipment, and materials are offered in asis condition and no warranties are offered nor implied for any of the items.

Award to the highest responsible bidder. the awards will be to the highest responsible bidder, provided that the bid is reasonable, and provided that it is in the best interest of the town of ledyard to accept such bid.

Bids will be forfeited if payment is not made within 30 days. winning bidders must remit proper payment within 30 calendar days of the bid opening or their respective bids will be forfeited.

Proposals received after the deadline will not be accepted. proposals received after that time will not be accepted and will be returned to the bidder unopened.

Proposals must be submitted no later than 3:00 PM on July 31, 2026.

The county's payment terms are net thirty (30) days.

Contractor guarantees for one year from acceptance, or for a longer period stated in the solicitation, all goods, services, and construction offered. This includes a guarantee against defects in material and workmanship.

Proposals will be evaluated based on demonstrated experience (40%), ability to offer recycled materials (10%), cost (35%), MFD participation (10%), and veterans business preference (5%) for the written proposal. Interviews will also be conducted with the top three offerors.

Offerors must have a minimum of five (5) years in business and demonstrate similar experience providing novelty and promotional items. They must also have two (2) years of experience creating a https website for browsing promotional products.

Failure to complete and submit required wage requirements forms may result in the proposal being deemed unacceptable and rejected. Non-compliance with the prevailing wage law can lead to civil action by an aggrieved employee.

There will be an optional pre-submission conference at 9:00 AM on July 7, 2026, via Microsoft Teams meeting.

Protests must be delivered to the Director, Office of Procurement, within ten (10) days after the proposed contract award is publicly posted, or before the solicitation proposal submission due date and time if seeking cancellation or amendment.

Proposals submitted after the due date and time will not be accepted. Failure to be certified as a local small business prior to the bid due date and time will result in rejection. Failure to submit required wage requirements forms may also lead to rejection.