Mineral Law Government Bids & RFPs

The City shall compensate the contractor within forty-five (45) days of being satisfied with the contractor's performance. city shall pay the invoice within fortyfive 45 days.

Contractor represents that it has the skill, ability, and expertise to perform the services described in this agreement within the deadlines provided in this agreement. contractor represents that it has the skill, ability, and expertise to perform the services described in this agreement

Bids must be received by the Department of Finance and time-stamped prior to the deadline on July 6, 2026, at 10:00 AM CST. Late bids will be returned or destroyed and not considered.

All payment terms shall be no later than 30 days from the date the city receives a properly prepared invoice that contains no errors. Prompt early payment discounts may be considered.

The service provider shall remedy at their expense any damage to city property resulting from their services. The city will notify the provider of any defects, and if not remedied, the city may fix it at the provider's expense.

Bids will be evaluated based on the criteria that represents the best value to the city, including cost of service, reputation, quality, extent to which services meet needs, past relationship with the city, and total long-term cost.

Service providers must have a minimum of two years of experience conducting similar services and operate a full-time, permanent business address with the ability to be reached by email and telephone.

If the agreement is terminated for default due to unsatisfactory performance, the service provider may be held liable for excess costs and/or liquidated damages.

A pre-bid conference will be held on June 17, 2026, at 2:30 PM at the Airport Terminal Building, **** Airport Rd, Mineral Wells, TX, where additional instructions will be given.

Service providers have the right to protest the solicitation process or bid award. Any protest must be submitted in writing to the Director of Finance within 14 days after the service provider knows, or should have known, of the facts relating to the proposed action or award.

Bids may be considered nonresponsive and may result in disqualification if a o bid or o response is submitted for an item. Unauthorized communications with city employees other than the assigned representative may also result in disqualification.

Installer qualifications require skilled mechanics who have successfully completed an apprenticeship program or another craft training program certified by the department of labor, bureau of apprenticeship and training.

Samples are required for each type of insulation and jacket indicated. For sheet form insulation materials and sheet jacket materials, the sample size is 12 inches square.

All insulation applications will be considered defective work if sample inspection reveals noncompliance with requirements.

The bid notice states that consideration to be paid by the lessee for the EUL will be in kind, cash, or a combination thereof in an amount not less than the fair market value of the lease interest as determined by an appraisal to be completed by DA.

The bid notice states that the DA's objective for this RFP and the project(s) is to maximize the financial return to DA through the lease of non-excess available land on the installations.