The bid is for catering services for the city's holiday party. The deadline for submitting quotes is November 17, 2025, at 5:00 PM. The party will be held on December 24, 2025. The city will provide a sales tax-exempt letter to the successful bidder. The vendor must be the lowest responsive, responsible bidder. The caterer must supply all needed equipment and to-go boxes. The city will negotiate items to bring costs within the budgeted amount. The color scheme will be provided when the proposal is awarded. References are welcome.
The food setup should be in place by 11am on December 24, 2025, and food service begins at 11:45am, according to the bid notice.
The city will consider factors other than price, including types of goods and services that can be supplied, the particular needs of the requesting department, the date of delivery, and the reliability, quality, and experience of the vendor, as stated in the bid notice.
In general, to be awarded a purchase order for goods and services from the city of university city, a vendor must be the lowest responsive, responsible bidder in the bid solicitation process who meets the minimum specifications as required, according to the bid notice.
Arrangements can be made available to allow the caterer to view the area, if desired, according to the bid notice.