Public Address Government Bids & RFPs

The contract period to complete the work shall be twenty-five (25) calendar days from the date of the notice to proceed, with the possibility of extension.

Liquidated damages are $3,400 per calendar day.

Questions and requests for information must be submitted by 5:00 PM seven (7) calendar days prior to bid opening.

The estimated construction cost is $550,000.

The bid opening date is May 26, 2026, at 10:00 a. m. prevailing local time. Proposals or bids must be received by this date and time. The work will be substantially completed within a specified time after the contract time commences, and final payment is contingent on completion. The bid notice states, Sealed bids will be received by the city of pikeville for the above referenced project until 10:00 a. m. prevailinglocal time on may 26, 2026. bids must be received by the abovementioned date and time.

The City of Pikeville will make progress payments on account of the contract price on the 4th Monday of each month. Prior to substantial completion, progress payments will be made in an amount equal to 90 percent of work completed and 90 percent of the cost of materials and equipment not incorporated in the work, less retainage and any amounts withheld. The bid notice states, owner shall make progress payments on account of the contract price on the basis of contractors applications for payment on the 4 th monday of each month during performance of the work. all such payments will be measured as follows: a. prior to substantial completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as engineer may determine or owner may withhold, including but not limited to liquidated damages: i. 90 percent of work completed with the balance being retainage and ii. 90 percent of cost of materials and equipment not incorporated in the work with the balance being retainage.

The bidder warrants goods and services for at least one year after installation, unless otherwise specified, and warrants that they will meet all city and state specifications. The bid notice states, bidder warrants said goods and services for a period of at least one 1 year afterinstallation, unless otherwise specified in the bid documents and warrants that such goods andservices shall meet all city and state specifications.

For bids, the award will be made to the lowest responsive and responsible bidder meeting specifications. The city may also consider qualifications, experience, warranty, delivery schedule, service, features, upgrades, and payment terms. The bid notice states, for bids, award will be made to the lowest responsive compliance withspecifications and responsible bidder meeting specifications. the city of pikeville reserves theright to consider as a part of the bid evaluation the qualifications and experience of the bidder, thestated warranty, stated delivery schedule, service, features, upgrades, and payment terms in additionto any other criteria specifically set out in the scope of work or specifications.

Contractors must demonstrate adequate equipment, personnel, experience, and understanding of specifications. No contract will be awarded to a bidder deemed unqualified due to unfavorable performance, reputation, or lack of resources. The bid notice states, contractor must demonstrate to the satisfaction of the city of pikeville that heshe has adequate equipment, personnel, experience and understanding of thespecifications to perform service under the contract. no contract will be awarded to any bidder who, in the opinion of the city, is not qualified to perform satisfactorily due to a previously unfavorable performance, reputation or lack ofexperience, capital, organization, equipment, andor personnel to conduct and complete theservices in accordance with the terms and conditions of the contract.

Liquidated damages of **** per day will be assessed for delays in substantial completion and for failure to complete the remaining work after substantial completion. The bid notice states, contractor shall pay owner **** for each day that expires after the time specified in paragraph 4. 02 for substantial completion until the work is substantially complete. after substantial completion, if contractor shall neglect, refuse, or fail to complete the remaining work within the contract time or any proper extension thereof granted by owner, contractor shall pay owner **** for each day that expires after the time specified in paragraph 4. 02 for completion and readiness for final payment until the work is completed and ready for final payment.

The bid notice implies that bidders are presumed to have inspected the site if necessary. It states, at the time of submission, each proposer or bidder will be presumed to have inspected the site, ifnecessary, and to have read the scope and to be thoroughly familiar with the project plans andcontract documents including any and all addenda. There is no prebid meeting scheduled.

Requests for interpretation of plans, specifications, or other prebid documents must be in writing and received at least three days prior to the bid opening date. The bid notice states, any request for such interpretation should be in writing addressed to: city of pikeville, attn: cityclerk, 243 main street, pikeville, ky **** or by email to: ***@***. *. * and tobe given consideration must be received at least three 3 days prior to the date fixed for theopening of bids.

Failure to submit all required forms and information may be grounds for disqualification. Additionally, a bidder may be disqualified if, in the city's opinion, they are not qualified to perform satisfactorily due to a previously unfavorable performance, reputation, or lack of experience, capital, organization, equipment, or personnel. The bid notice states, failure to submit all forms andinformation required may be grounds for disqualification. and o contract will be awarded to any bidder who, in the opinion of the city, is not qualified to perform satisfactorily due to a previously unfavorable performance, reputation or lack ofexperience, capital, organization, equipment, andor personnel to conduct and complete theservices in accordance with the terms and conditions of the contract.

The bid must be received electronically or by sealed bid by December 6, 2026, at 3:00 PM CT.

Sealed bids received late will be returned they will not be opened nor considered in the evaluation of the bid.