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This document outlines the general conditions for health human services contracts. It covers representations and conditions precedent, including contract subject to state and federal funds availability, provider representations on compliance with laws, licensing, and accreditation. It details compliance with laws such as smoking policy, drug-free workplace, persons with disabilities, and non-discrimination. Insurance requirements include commercial general liability. Notice to clients, reporting requirements, and conflicts of interest are also addressed. Document and file management includes confidentiality, ownership rights, and records retention. Relationship between parties covers coordination of services, subcontracts, change of name, and independent contractor status. Personnel requirements are specified. Modification and termination of contract procedures are outlined, including termination for necessity, convenience, or by the provider, and the state's right of offset. Indemnification and defense provisions are detailed. Publicity guidelines require acknowledgment of state support. Miscellaneous provisions include non-discrimination, governing law, and entire contract clauses. Confidentiality of personal information is a key aspect, with definitions, safeguarding, retention, use, disclosure, security breach reporting, and training requirements. Records retention and destruction of personal information are also covered.
The bid notice does not explicitly state a delivery deadline for proposals or services. However, it mentions that for contracts of at least one year, within 180 days after the effective date, the provider shall create written procedures for the orderly termination of services to clients. The notice also states that if the contract is terminated, the provider shall cooperate with the state to effect an orderly transition of services to clients.
The bid notice does not specify payment terms. It mentions that the provider shall be entitled to reasonable payment as determined by the state for satisfactory services rendered up to the time of termination if the state elects to terminate for necessity or convenience.
The bid notice states that the provider must comply with all federal, state, and county laws, ordinances, codes, rules, and regulations, and hold all required licenses and accreditations to provide the required services. Additionally, the provider must ensure that its employees or agents are experienced and fully qualified to engage in the activities and perform the services required under the contract, and that all applicable licensing and operating requirements are complied with.
The bid notice does not explicitly detail penalties. However, it mentions that the state may terminate the contract if the provider has failed to provide the required services adequately or satisfactorily, or if there is other good cause for termination.
