Public Address Government Bids & RFPs

The anticipated start date for the project is Tuesday, September 01, 2026, and final completion by Monday, November 02, 2026.

Owner shall pay contractor for performance of the work in accordance with the contract documents in current funds as shown in exhibit a: proposal. Progress payments will be made on the basis of the progress of the work, the amount of which will be decided by the engineer. Progress payments will be made in accordance with state act 524.

Contractor warrants and guarantees to owner and engineer that all work will be in accordance with the contract documents and will not be defective. If within two 2 year after the date of substantial completion, or such longer period of time as may be prescribed by law or by the terms of any applicable special guarantee required by the contract documents or by any specific provision of the contract documents, any work is found to be defective, contractor shall promptly, without cost to owner, and in accordance with owners written instructions, either correct such defective work or, if it has been rejected by owner, remove it from the site and replace it with nondefective work.

The owner and engineer will further assess the bids based on the following criteria: 1. Cost effectiveness 2. Similar past project experience 3. Ability to complete project within timeframes.

To demonstrate qualifications to perform the work, each bidder must be prepared to submit within five 5 days of owners or engineers request, written evidence of any information deemed necessary by the engineer for bid evaluation, including, but not limited to, financial data, previous experience, evidence of authority to conduct business in the jurisdiction where the project is located or covenant to obtain such qualification prior to award of the contract.

Owner and contractor agree that as liquidated damages for delay but not as a penalty contractor shall pay owner, city of belleville, 500 for each day that expires after the time specified in paragraph 3. 1 for completion until the work is completed.

Before submitting a bid, each bidder must visit the site to familiarize itself with local conditions that may, in any way, affect cost, progress or performance of the work.

Contractor also shall submit to engineer for review, with such promptness as to cause no delay in work, all samples required by the contract documents.

The deadline for request for information RFI is Tuesday, June 02, 2026, 10 am EST.

Failure to submit any such data within the five 5 day period shall give the owner and the engineer the right to finally reject the contractors bid.

The selected consultant team shall complete all consulting work toward the Materials Management Plan on or before June 22, 2027.

Response to this RFP will be evaluated using a point system with criteria including professional qualifications, similar project experience, understanding and approach to scope of work, availability of team, and fee proposal, totaling 100 points.

Preferred classifications are a multidisciplinary team with expertise in community planning, solid waste planning, logistics, commodities markets, materials management, community engagement, and business attraction and retention. Ideal candidates will demonstrate their experience and any subconsultants experience with delivering projects consistent with federal, state, and local standards and guidelines.

If the bidder withdraws after selection of its bid but before executing the contract for any reason, the bidder shall pay liquidated damages to the county in an amount equal to five percent (5%) of the amount of the bid.

If a bidder disagrees with the intent to award, the bidder may obtain from the purchasing office a bid protest form, which must be completed and returned within ten (10) working days from the date of the notice of intent to award.

Correspondence or inquiries made directly to bidders regarding their bids from all other persons are to be directed to those county employees designated above for appropriate review and response. Contact with other county staff or county board commissioner could be reason for disqualification.

The successful bidder shall complete all work within forty-five (45) calendar days following the issuance of a purchase order and/or notice to proceed, unless otherwise approved by the district.

Payment will be made only after correct presentation of claim forms or invoices are obtained from the ordering school district. The successful bidder shall establish and maintain complete and accurate records and documents related to the performance of its duties for a minimum of six (6) years after the conclusion of the year in which the contract is made, or longer as may otherwise be required by law. The district shall, upon reasonable request, be permitted to examine such records.

The contractor shall provide manufacturer warranties for all equipment and a minimum one (1) year warranty on installation and workmanship. Any defective equipment or workmanship identified during the warranty period shall be corrected at no cost to the district.

Award will be made to the lowest responsible and responsive bidder meeting the specifications and requirements of this request for bids, as determined to be in the best interest of the district. In evaluating bids, the district may consider, in addition to price: completeness of the bid submission, compliance with specifications, compatibility of proposed equipment components, quality and suitability of equipment proposed, warranty provisions, bidder qualifications and references, and ability to perform the work within the required timeframe.

Bidders must submit a complete response including all required documents listed in section 1, vendor submission checklist. Failure to include required documents may result in the bid being deemed nonresponsive. Bidders are encouraged to organize and submit documents in the order listed. By submission of a bid, the bidder acknowledges review and acceptance of all bid documents, including the general conditions. All documents must be completed, signed, and notarized where required. Failure to submit required notarized documents may result in the bid being deemed nonresponsive and rejected.

If the contractor fails to perform the work within the time specified, or within a reasonable time as determined by the district, or fails to correct defective or rejected work as directed, the district reserves the right to obtain such services from other sources as necessary. In such event, the contractor shall be responsible for any excess costs incurred by the district as a result of procuring services from alternate sources.

A site visit for the North High School Turf Stadium Sound System Project will be held on Wednesday, May 20, 2026, at 12:30 PM. Attendance is strongly encouraged to allow bidders to familiarize themselves with existing conditions, equipment locations, access limitations, mounting conditions, and installation requirements.

Product samples may be required if bidding alternate items. The school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipments are made.

Illegible, incomplete, conditional, or improperly executed bids may be rejected. Failure to submit required notarized documents may result in the bid being deemed nonresponsive and rejected. Late bids will not be accepted. Failure to provide sufficient product detail or supporting documentation may result in the bid being deemed nonresponsive.

Quotes must be accepted online through www. ***. *. * or at the City of Lansing Purchasing Office until 2 PM local time in effect on May 26, 2026.

Payment for the work will be made in one sum at the completion of the contract except that, at the city's option, partial payments aggregating 90% of the value of the completed work may be made at monthly intervals when the bonds in section 12 are furnished.

Contractor shall furnish the City with a written guarantee to remedy any defects due to faulty materials or workmanship which appear in the work within one year from the date of final acceptance by the City.

The City reserves the right to accept any quote, to reject any or all quotes and to make the award in the best interest of the City.

All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of Lansing at time of quote due date as per City of Lansing ordinance section ****.

Contractor shall at all times permit and facilitate inspection of the work by the director.

The prospective participant certifies, to the best of its knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from participation in transactions under any nonprocurement programs by any federal, state or local agency.

The successful bidder shall complete all work within forty-five (45) calendar days following the issuance of a purchase order and/or notice to proceed, unless otherwise approved by the district.

Payment will be made only after correct presentation of claim forms or invoices are obtained from the ordering school district. The successful bidder shall establish and maintain complete and accurate records and documents related to the performance of its duties for a minimum of six (6) years after the conclusion of the year in which the contract is made, or longer as may otherwise be required by law. The district shall, upon reasonable request, be permitted to examine such records.

The contractor shall provide manufacturer warranties for all equipment and a minimum one (1) year warranty on installation and workmanship. Any defective equipment or workmanship identified during the warranty period shall be corrected at no cost to the district.

Award will be made to the lowest responsible and responsive bidder meeting the specifications and requirements of this request for bids, as determined to be in the best interest of the district. In evaluating bids, the district may consider, in addition to price: completeness of the bid submission, compliance with specifications, compatibility of proposed equipment components, quality and suitability of equipment proposed, warranty provisions, bidder qualifications and references, and ability to perform the work within the required timeframe.

Bidders must submit a complete response including all required documents listed in section 1, vendor submission checklist. Failure to include required documents may result in the bid being deemed nonresponsive. Bidders are encouraged to organize and submit documents in the order listed. By submission of a bid, the bidder acknowledges review and acceptance of all bid documents, including the general conditions. All documents must be completed, signed, and notarized where required. Failure to submit required notarized documents may result in the bid being deemed nonresponsive and rejected.

If the contractor fails to perform the work within the time specified, or within a reasonable time as determined by the district, or fails to correct defective or rejected work as directed, the district reserves the right to obtain such services from other sources as necessary. In such event, the contractor shall be responsible for any excess costs incurred by the district as a result of procuring services from alternate sources.

A site visit for the North High School Turf Stadium Sound System Project will be held on Wednesday, May 20, 2026, at 12:30 PM. Attendance is strongly encouraged to allow bidders to familiarize themselves with existing conditions, equipment locations, access limitations, mounting conditions, and installation requirements.

Product samples may be required if bidding alternate items. The school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipments are made.

Illegible, incomplete, conditional, or improperly executed bids may be rejected. Failure to submit required notarized documents may result in the bid being deemed nonresponsive and rejected. Late bids will not be accepted. Failure to provide sufficient product detail or supporting documentation may result in the bid being deemed nonresponsive.