Mercer County is seeking bids for a one-year contract, with a one-year extension option, for Original Equipment Manufactured (OEM) parts and repairs for Stihl and Meco equipment. Bids must be submitted electronically by August 13, 2026, at 11:30 a. m. The contract will be awarded to the lowest responsible bidder. Parts pricing will be based on a percentage discount from the OEM list price. Repairs require prior approval and a written estimate, with a **** hour completion time. Standard manufacturer warranties apply to parts. Vendors must be able to perform factory warranty repairs and recalls.
Bids must be electronically uploaded by August 13, 2026, at 11:30 a. m. prevailing time. it is the bidders responsibility to ensure that the bid is uploaded by the bid opening date and time.
Payment will be made in accordance with Mercer County's policy and procedures, typically bi-weekly, provided vouchers are duly authorized and accompanied by proper documentation. The county of mercer pays vouchers biweekly, thus vendors, in most cases are paid in less than 30 days, if the vendor has complied by responding promptly with delivery, a signed voucher and an original invoice.
All replacement parts will carry the standard manufacturer's warranty. Parts provided shall be guaranteed against faulty material and workmanship in accordance with the manufacturer's standard warranty. all replacement parts will carry the standard manufacturers warranty all parts furnished must be new and in the original standard package.
The contract shall be awarded to the lowest responsible bidder. The contract awarded between the county of mercer and the successful bidder shall establish the contractual obligation regarding specific items, specifications and services to be provided to the county.
Bidders must comply with affirmative action regulations and submit evidence of compliance, such as a federal letter of approval or a state certificate of employee information report. all successful bidders are required to submit evidence of appropriate affirmative action compliance to the county and division of public contracts equal employment opportunity compliance.
The contract may be canceled or terminated for failure to fulfill obligations, and the contractor may be held responsible for any excess costs. the county reserves the right in the event of unsatisfactory service to cancel the contract awarded to the successful bidder and procure the goods or services from other sources and hold the contractor responsible for any excess cost.
If requested, the vendor shall provide a sample of the units or merchandise. if so requested, the vendor shall submita sample of the units or merchandise.
Any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids. any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids.
Failure to submit required documents, such as the statement of ownership, may result in mandatory rejection of the bid. failure to submit any of these items is mandatory cause for rejection of bid statement of ownership
