This is a statement of work for fence and gate maintenance, inspections, and repairs at all York County PennDOT stockpile locations. The contract period is one year with four possible renewals. Only certified small businesses are eligible to bid. A pre-quote meeting will not be held, but contractors may visit stockpile sites. Questions must be submitted by May 1, 2026, at 11:00 AM EST. The public bid opening will be held virtually on May 8, 2026, at 12:00 PM EST. A preservice kickoff meeting will be scheduled within 14 days of the purchase order. Contractors must comply with worker protection and investment requirements. All work performed is warranted for one year from completion and acceptance. The contractor is responsible for providing all necessary tools and equipment.
The bid notice states that the length of time to complete project after given notice to proceed with repairs should not exceed 60 calendar days unless approved by the department contract administrator or facilities manager.
The bid notice states that invoices shall be submitted to the Comptroller's office listed on the purchase order within 30 calendar days from the date of service. Untimely or incomplete submissions of the invoice, OS501, and any required supporting documentation may delay processing of payment.
The bid notice states that all work performed by skilled craftsmen in a professional manner is warranted for a period of one 1 year from completion of work and acceptance of work by the department.
The bid notice states that award shall be based on the total low bid for all line items.
The bid notice states that only certified small businesses are eligible for award and to submit a bid and receive an award.
The bid notice states that two 2 instances of failure to respond within the timed constraints, unless otherwise permitted in writing by the department contract administrator, can constitute a violation of the contract which gives the department, at its discretion, the right to cancel the contract and retain services from the next lowest bidder and surcharge the low bidding contractor for cost differences incurred during current contract term.
The bid notice states that contractors may visit any of our 12 stockpile sites to become familiar with the maintenance needs of each location before bidding. Tours can be scheduled during our business hours: Monday-Friday, 7am-3pm. Call Sean Smoker at: **** to schedule.
The bid notice states that all questions pertaining to solicitation **** must be made prior to 05/01/2026 at 11:00 a. m. EST.