This Invitation to Bid ( ITB) is intended to result in an Electronic Message Center ( EMC) for Scarborough Community Services at 418 Payne Road including design, furnishing of a 10 MM WatchFire SMD module, set up, installation, and all necessary work to fulfill the project scope.
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Bid submission deadline is October 2, 2025. Bid opening is October 6, 2025, at 10:00 AM at Scarborough Town Hall. Payment will be made upon project completion. The project scope includes complete installation of a new EMC, including labor, equipment, installing new structural support between poles on the current sign, mounting the new EMC, and connecting existing electrical and/or upgrading as necessary. A minimum ten-year parts availability warranty, a minimum five-year full coverage replacement parts warranty, and a minimum one-year labor warranty from the sign installer are required. The EMC must fit inside an existing cabinet (41 h x 7 ft 3 inch l x a x 5 inch deep). The viewing area should be 3 h x 7 l. The EMC must have cellular connectivity, a life-of-sign cell data plan, and DHCP is preferable. The display must be a double-face EMC with a 10 mm LED SMD module minimum 7,500 nits with automated dimming capability. The failure of a single pixel, module, or power supply shall not cause the failure of any other pixel, module, or power supply in the display. The controller must run independently from the content management system. The content management interface should be a cloud-based solution. Bidders must submit a completed specifications form and completed bid form. Bidders are encouraged to submit additional supporting information. Award will be made to the bid most advantageous to the town, based on price, quality, suitability, and reputation of the service or product. The town reserves the right to accept or reject any or all bids. Invoices must be sent directly to the town address shown on the individual purchase order, contract award, or delivery order. The town reserves the right to cancel the contract at its convenience by giving written notice to the contractor.
The bid submission deadline is Thursday, October 2, 2025.
Payment for materials and labor will be made upon the completion of the project.
A minimum ten-year parts availability warranty, a minimum five-year full coverage replacement parts warranty, and a minimum one-year labor warranty from the sign installer are required.
Award will be made to the bid most advantageous to the town, based on price, quality, suitability, and reputation of the service or product.
Optional site visits can be set up directly with community services.
The town reserves the right to request supplemental information from the bidder, after the bids have been opened, to ensure that the products offered completely meet the itb requirements. This may include the requirement that a bidder will provide a sample product so that the town can make a firsthand examination and determination.
