Adams County is seeking hotels to provide temporary respite housing for individuals experiencing housing instability. The contract is for one year with renewal options. Hotels must reserve rooms within 48 hours of vacancy, agree to monthly reimbursement, and track participant data. Preference is given to hotels in the southwest quadrant of Adams County with kitchenettes, trauma-informed service, and acceptance of pets/alternative IDs. Evaluation considers location, timeliness, understanding of the project, flexibility, amenities, and overall value.
Proposals must be received by October 1, 2026, at 4:00 pm MT. proposers who do not successfully submit a proposal by october 1, 2026 at 4: 00pm mt in bidnet, will not be eligible for evaluation.
Hotels will agree to reimbursement based monthly billing. agree to reimbursement based monthly billing.
The contractor warrants that all work, equipment, and materials are free from defects in workmanship and materials for a period of one year after final acceptance. the contractor warrants and guarantees to the county that all work, equipment, and materials furnished under the agreement are free from defects in workmanship and materials for a period of one year after final acceptance by the county.
The intent is to award the agreement to the contractor who provides the best value for Adams County, with evaluation criteria including location, timeliness, understanding of the project, flexibility, amenities, and cost/overall value. it is the intent of the county to award an agreement to the contractor who provides the best value for adams county.
Contractors must certify they are not debarred or suspended and must hold a current and active unique identifier number through sam. gov. by submitting this proposal, the contractor warrants and certifies they are eligible to submit a proposal because their company andor subcontracts isare not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any federal, state, or local department or agency.
Contractors agree to promptly refund all overpayments and pay all reasonable audit expenses if material or services were priced/invoiced incorrectly. in the event the county discovers, through its agreement monitoring process or formal audit process, that material or services were pricedinvoiced incorrectly, contractors agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the noncompliance.
A preproposal meeting and walkthrough is not applicable for this solicitation. preproposal meeting and walkthrough is: not applicable
Questions regarding the solicitation must be received by the county by the date listed in the schedule of activities for submitting the questions. the contractor submitting the questions shall be responsible for ensuring the questions is received by the county by the date listed above in the schedule of activities for submitting the questions regardless of the method of delivery.
Contact with other county personnel or county contractors may be cause for disqualification. any communications in regards to this rfp must go through the adams county purchasing division only. any contact with other county personnel or county contractors may be cause for disqualification.
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