Framed Government Bids & RFPs

Bids must be submitted by 4:30 p. m. on Thursday, July 9, 2026. file the bid proposal with the cleveland county purchasing agent, either by mail or in person, before 4:30 p. m. , on thursday, july 9, 2026.

For prompt payment, submit the original invoice with the purchase order number to the ordering agency. Payment will be processed upon receipt of the invoice and receiving report. for prompt payment of all invoices, please submit original invoice with reference to the cleveland county purchase order number, to the ordering agency.

The bid shall include a 1-year labor and parts warranty on all items. bid shall include a 1year labor and parts warranty on all items.

The county will award the contract based on lowest and best criteria, which includes factors like operational cost, quality, technical competency, and delivery schedule. he county shall evaluate bids in response to this solicitation and will award a contract based on lowest and best criteria in accordance with oklahoma statute.

A licensed contractor must perform the construction. a licensed contractor must perform the construction please include licensing information with your bid.

The contract may be terminated for default, cause, or negligence. Immediate termination may occur if violations impede county functions. ermination by the county for cause, default, or negligence on the part of the bidder shall be excluded from the foregoing provision termination costs, if any, shall not apply.

Bids that do not meet requirements, specifications, or comply with rules may be rejected. False execution of the affidavit constitutes perjury. any bid which does not meet the requirements or specifications of the solicitation or is unsuitable for the intended use, or does not comply with these rules and regulations may be rejected.

The period of performance is 365 days after notice to proceed.

Award will be made to the responsible bidder whose bid conforms to the invitation for bids and is most advantageous to the government considering only price and price related factors.

See section 00 21 00 for instructions.

Delivery is to be 5 to 10 business days after receipt of order.

The university is governed by the Tennessee Prompt Pay Act of ****, allowing 45 days for payment. Common practice is to pay within thirty (30) days from receipt of an undisputed invoice. A prompt payment discount will be considered in the award process when offered for 30 days (e. g. , 1% 15 days, net 30 days).

An award will be made to the lowest responsive and responsible bidder considering price, ability to perform, conformity to specifications, and delivery time.

Company must have been in business providing the commodity or services for a minimum of at least 5 years. Proposer must have all licenses and permits and certificates of insurance required by federal and state laws. Corporations must be authorized to do business and be in good standing in Tennessee. Bidders must be registered with the Tennessee Department of Revenue for sales and use tax collection, or certify they do not make sales in Tennessee.

The institution may terminate the agreement for nonperformance, including failure to provide satisfactory quality of service, substantial change in ownership, or failure to comply with the agreement terms. The institution will provide ten (10) calendar days written notice of default. Unless corrected within ten (10) days, the institution may terminate with thirty (30) days notice.

Failure to complete the bid form or comply with bid requirements and specifications may be cause for rejection. Failure to sign the proposal will result in disqualification. Submitting multiple proposals or engaging in price fixing/collusion can lead to disqualification or contract nullification.

All deliveries are required by September 6, 2026. Deliveries are to be made Monday through Friday between 7:00 am to 1:00 pm. All deliveries are required by September 6, 2026

Payments are net 30 and will be made in accordance with the FAR **** prompt payment clause. Payments are net 30

Best value will be evaluated by who can provide the complete requirement, who meets our required time frame and by price. best value will be evaluated by who can provide the complete requirement, who meets our required time frame and by price.

All vendors providing a quotation must either have an active SAM. gov registration or provide proof they have submitted their entity for registration. All vendors providing a quotation must either have an active sam. gov registration or provide proof they have submitted their entity for registration.