Surface Area Government Bids & RFPs

The bid submission deadline is Thursday, July 16, 2026, at 10:00 AM EST.

Progress payments are typically made at 30-day intervals based on the percentage of work completed. A 10% retainage will be held on each payment request.

A one-year warranty letter from the contractor is required upon completion of the project.

The contract will be awarded on a low bid basis, taking into consideration responsiveness and responsibility.

Bidders must demonstrate managerial and financial capacity, provide professional resumes, and list former or current clients for similar services.

Contractors shall pay liquidated damages to ACHA in the amount of $500 per calendar day for each day exceeding the contract schedule.

A pre-bid conference and walkthrough is scheduled for Tuesday, June 25, 2026, at 10:00 AM EST at Blawnox Apartments. Attendance is strongly encouraged but not mandatory.

All questions must be submitted through the Housing Agency Marketplace by Thursday, July 9, 2026, 10:00 AM EST.

Failure to abide by the terms and conditions, submitting incomplete bids, or offering non-requested services may lead to disqualification.

Proposals are due by 2:00 PM PDT, Thursday, July 9, 2026. Proposals shall be delivered to the supervising purchasing specialist through the bidnet direct portal at www. ***. *. * on or before 2:00pm pdt, thursday, july 9, 2026.

The city will award to the best value vendor. The city will award to the best value vendor per citys municipal code section 2. 68.

Contractors must have satisfactory performance in agreements of similar size and scope, with a minimum of two projects for a municipal agency of $80,000 or higher within the last five years. Contractors without these minimum requirements should not submit a proposal.

A mandatory pre-proposal tour will take place on Tuesday, June 16, 2026, beginning promptly at 8:00 AM PDT. Attendance at the tour is mandatory. Proposals will not be accepted from any contractor who is late or does not attend the entire preproposal tour.

Proposals will not be accepted from contractors who are late or do not attend the entire mandatory pre-proposal tour. Failure to possess a valid D38 contractor license shall render the proposal nonresponsive. Proposals will not be accepted from any contractor who i s l a t e o r does not attend the entire preproposal tour.

Expressions of interest are due: June 23, 2026. Occupancy estimated: August 2026.

The submission deadline for responses to this RFI is June 22, 2026, at 16:30 CEST.

This is an RFI for market research and planning purposes, not a request for proposals. There are no award criteria at this stage.

Interested parties should provide a capability statement demonstrating their ability to execute the tasks outlined in the draft PWS, including relevant corporate experience, CAGE code, UEI, and SAM. gov registration.

The government is not seeking proposals at this time and will not accept unsolicited proposals. All costs associated with responding to this RFI will be solely at the interested party's expense.

All work under this contract shall be completed no later than Friday, September 4, 2026, unless written correspondence granting project extension is provided by the town.

Payment for service will be made after presentation of all serviced areas, verification by the highway department, and approval by the town administrator. Five percent (5%) of the value of work completed will be withheld for a one-year maintenance period.

Bids determined to be responsive and responsible for all required qualifications shall be evaluated on the basis of total base bid cost.

Each bidder shall complete and return qualification forms, demonstrate they regularly provide service of the type called for, and furnish at least three municipal references and a list of equipment.

If the successful bidder fails to execute the contract and furnish required bonds and insurance within ten days after notice of award, the bid security will be forfeited. Engineering, inspection, and other expenses may be charged to the contractor if work is not completed by the deadline.

It is expected that bidders will make a personal inspection of the roads. Scheduling an inspection of work locations may be made by contacting the highway department at 914 ****.

The deadline for submitting an RFI (Request for Information) to the town is Wednesday, June 17, 2026, by 4:00 PM.

Bids will not be accepted from firms convicted of bid-rigging or related criminal charges. Proposals that are illegible or contain any omissions, erasures, alterations, or irregularities may be rejected.