Tree Clearance Government Bids & RFPs

The bid opens on Thursday, August 13, 2026, at 4:00 PM. Proposals are subject to acceptance within 90 days from the RFP date.

The vendor shall remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within a period of one year from the date of final acceptance of work unless a longer period is specified. Any defects in the completed work or failure of the construction to fully perform or endure the service for which it is intended, which in the opinion of the city are caused by or due to the use of materials, skill or workmanship not in compliance with the said plans, specifications and instructions, that may appear in the work within a period of twentyfour 24 months after acceptance by the city shall be regarded as prima facie and conclusive evidence that the vendor has failed to comply with the said specifications, plans, and instructions.

The selection committee will make a recommendation of the top-ranked respondent. Danville may elect to make an award without conducting formal interviews if one firm is determined to be the most qualified.

Vendors are required to submit evidence that they have practical knowledge of the particular work proposals upon and that they have the financial resources to complete the proposed work. The vendor must readily and independently document that the vendor possesses the experience, equipment and financial resources necessary for a timely and professional completion of this project.

In case of default by the vendor, the city may procure the commodity or services from other sources and hold the vendor responsible for any excess costs occasioned thereby.

Vendors are expected to examine all instructions, specifications, drawings, sites, installations, etc. Failure to do so will be at the vendors risk.

The vendor shall give notice in writing of his claim of the right to withdraw his proposal within two 2 business days after the conclusion of the proposal opening procedure.

A vendor shall be considered disqualified for submitting more than one proposal from the same partnership, firm, or corporation under the same or different name, evidence of collusion among vendors, or if the vendor is considered to be in default for any reason.

Proposals must be received by 2:00 p. m. CST on August 13, 2026.

Proposals will be evaluated based on relevant experience and qualifications (20%), technical approach and methodology (20%), emergency response service availability (15%), safety program compliance (15%), cost proposal (10%), personnel staffing (10%), and documentation, reporting, and communication (10%).

Vendors must be qualified and demonstrate relevant operational experience, a safety program, and the ability to provide emergency response services.

A pre-bid meeting and site visit will be held at 9:00 a. m. CST on July 29, 2026, at the Sears Lehmann Jr. Wildlife Reserve. Attendance is strongly encouraged but not mandatory.

A protest concerning the terms, conditions, or specifications must be filed within five business days after the basis of the protest is known or should have been known. A protest concerning the notice of intent to award must be filed within five business days following issuance of the notice of intent to award.

Unauthorized contact with Saint Louis Zoo employees regarding this solicitation may result in disqualification.

The due date for proposals is Tuesday, August 25, 2026, at 10 AM MDT. The contract performance period is estimated to start in October 2026.

The terms of payment shall be net 30 following inspection and acceptance of goods/services or receipt of invoice, whichever is later, unless agreed to otherwise.

The county will evaluate responses based on criteria including cover letter, executive summary, firm stability, similar project history, personnel qualifications, statement of work, fit and appropriateness of proposed solution, quality, completeness of proposal, cost proposal, interview/presentation, and references.

To be considered for award, firms must have a minimum of three years of experience providing similar services, be actively registered in the System for Award Management (SAM), and meet the county's insurance requirements.

Incomplete submittals may lead to disqualification. Failure to meet proposal format requirements or submission guidelines may also result in rejection.

Bid submittal return deadline is Monday, September 14, 2026, at 10:00 am ET.

Payment will be based on actual quantities authorized and satisfactorily completed. The contract type is a requirements contract. The agency will retain one contractor to fulfill service requests on a purchase order basis.

The total evaluated bid shall be used to establish the ranking of responsive and responsible bidders. The agency intends to award pursuant to a low bid basis and may establish a contractor pool. In addition to price, the agency shall consider responsiveness and responsibility.

Bidders must have a minimum of three years of documented experience in commercial tree services, demonstrate adequate personnel, equipment, and financial capacity, and employ or retain an ISA certified arborist (preferred). They must also possess required Pennsylvania pesticide licenses if chemical applications are proposed and provide documentation of safety training.

Failure to meet emergency response times may result in reassignment of work or removal from the contractor pool. Unauthorized assignments may result in contract cancellation or partial/total forfeiture of payments.

Failure to comply with IFB requirements, including submitting incomplete bids or offering alternate services, may result in disqualification. Failure to obtain documents from the eprocurement marketplace will result in rejection. Failure to provide requested documentation within the required time period may result in the bidder being determined non-responsible.