State, Department Of- State, Department Of- U. S. Embassy New Delhi - Agency Bids & RFPs

The entire work must be completed and ready for use not later than 60 working days from the notice to proceed.

Payment requests may be made no more frequently than monthly and shall cover the value of labor and materials completed and in place. Payment shall be processed within 30 days through EFT from the date of receipt of services and receipt of correct invoice.

The contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

The U. S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

Offerors shall be registered in the SAM system for award management database at www. ***. *. * prior to submittal of their offer.

If the contractor fails to complete the work within the time specified in the contract, or any extension, the contractor shall pay liquidated damages to the government in the amount of $1 for each calendar day of delay.

The embassy intends to conduct a site visit on July 8, 2026, at 11:00 a. m. at U. S. Embassy, Gate A, Nyaya Marg, Chanakyapuri, New Delhi ****, India. Prospective offerors who desire to participate should send their interest at ***@***. *. * no later than 11 a. m. July 6, 2026.

The contractor shall submit samples for approval at the contractor's expense, with all shipping charges prepaid, when directed to do so by the contracting officer or COR.

All requests for clarification must be submitted in writing via email at ***@***. *. * on or before 3 p. m. July 6, 2026. No questions shall be answered, received after 3 p. m. July 09, 2026.

Incomplete quotations will not be accepted. Quotation submitted to any other email id other than ***@***. *. * shall be rejected.

The timeline for project execution is 60 days.

Payment will be made as per actuals.

Contractor shall provide a written warrantee of one year from the date of final handover of the entire project to the USG. Any issue with the repair work or spalling happening later within one year will be liable to get repaired at contractors cost.

Scaffolding design must be performed by a certified/registered structural engineer. Execution and finished scaffolding must be inspected and certified by a third-party expert on scaffolding designs.

Any damage due to splatter of plaster, paint or welding shall be repaired/replaced by the vendor free of cost.

A preconstruction contractors walkthrough will be arranged to provide all prospective bidders to familiarize themselves with the site and ask questions clarification after thoroughly going through the SOW.

Contractors are advised to submit cut sheets of all the products which they are considering in their bid for evaluation.

Failure of your acknowledgment to be received at the place designated for the receipt of offers prior to the hour and date specified may result in rejection of your offer.

The total period of performance is 60 days on site, with construction lasting 120 days on site and final cleanup beginning 5 days prior to completion.

A 10-year warranty is required for both roofing material manufacturers and contractor's workmanship, covering defects and leakage.

Proposals shall be evaluated based on total fixed cost, including labor, project startup expenses, worker incidentals, overhead, profit, taxes, and DBA insurance if required.

The contractor shall identify and appoint a qualified project manager with experience in similar projects, who must be present on-site and able to speak and write English.

A pre-proposal site visit is mandatory and must be conducted 10 days prior to award.

Contractor shall submit all cut sheets, brochures, and material samples as specified for approval before use on the project.

Work will be stopped if the contractor's safety and health program is inadequate or non-complying, with any lapse in time at the contractor's expense.

The embassy will handle vehicle registration and taxes. If GST is being charged, the purchase order will be issued in the name of the company that is registered with GST authorities in India. The vendor must also submit a tax invoice containing the vendors GST number and the embassys GST number. The embassy will handle vehicle registration and taxes.

The embassy would prefer to receive the maximum warranty offered by the manufacturer. The embassy would prefer to receive the maximum warranty offered by the manufacturer.

Quotations submitted to any other e-mail id other than ***@***. *. * shall be rejected and dealt in accordance with FAR provision **** submitted to any other e- mail id other than ***@***. *. * shall be rejected

The contractor shall complete performance within 120 calendar days after receiving award. The contractor shall begin performance within 10 calendar days and complete it within 120 calendar days after receiving award

The U. S. government intends to award a contract purchase order to the responsible company submitting an acceptable offer at the lowest price. The u. s. government intends to award a contract purchase order to the responsible company submitting an acceptable offer at the lowest price.

Offerors shall be registered in the SAM system for award management database at https:www. sam. gov prior to submittal of their offer. Offerors shall be registered in the sam system for award management database at https:www. sam. gov prior to submittal of their offer.

The embassy intends to conduct a site visit on June 23, 2026, at 10:30 a. m. at U. S. Embassy, Gate C, Chandragupta Marg, Chanakyapuri, New Delhi ****, India. The embassy intends to conduct a site visit on june 23, 2026, at 10: 30 a. m. at u. s. embassy, gate c, chandragupta marg, chanakyapuri, new delhi ****, india.

All requests for clarification must be submitted in writing via e mail at ***@***. *. * on or before 3 p. m. June 19, 2026. All requests for clarification must be submitted in writing via e mail at ***@***. *. * on or before 3 p. m. june 19, 2026.

Quotations submitted to any other e mail id other than ***@***. *. * shall be rejected and dealt in accordance with FAR provision **** submitted to any other e mail id other than ***@***. *. * shall be rejected and dealtin accordance with far provision **** 1.