RFP for HVAC maintenance and repair services for the City of Lawton, Oklahoma. Companies must maintain an office within 100 miles of the city. Proposals are due by July 29, 2026, at 2:00 PM. Bid openings are held at Lawton City Hall. Key requirements include timely service, preventive maintenance, emergency service availability (2-hour response), and detailed reporting. The contract period is 12 months, with options for extension. Bids must include all required pages, signed and notarized where specified. Failure to comply with specifications or submission requirements may result in bid rejection.
Bids must be received no later than July 29, 2026, at 2:00 PM.
The vendor shall be paid within a reasonable time after submission of proper certified invoices to the city. Invoices shall contain the contract number and purchase order number. Failure to follow these instructions may result in delay of processing invoices for payment.
The contractor expressly warrants that all articles, materials, supplies, equipment, and/or services covered in this contract will conform to the specification attached hereto and made a part hereof and further warrants that same shall be good material and workmanship, and free from defects.
The city is looking for qualified firms and will use the following criteria for screening submittals: Demonstrated experience with contracts of similar complexity, Proposal presentation, Firms qualifications, Financial considerations and net economic impact, Maximum down time allowed, Existing ability to implement expected level of services.
Companies must keep an office within 100 miles of the city to help provide services in a timely manner. The city will determine the qualifications of service companies through evaluation of their capabilities as outlined in their proposals.
Items delivered not conforming to specifications will be rejected and returned to the biddervendor at the biddervendors expense. Any violation of these stipulations may result in suppliers name being removed from the city of lawton purchasing biddervendor mailing list, and the city may pursue any and all other remedies available either in equity or by law.
Samples of items, when called for, must be furnished free of charge and at no expense to the city. Each individual sample must be labeled with biddervendors name, manufacturers brand name and number, contract number and item reference, or as specified in the attached special conditions.
Should a biddervendor have an objection to or challenge the specifications, the biddervendor is responsible for making this known in writing so as to reach the city clerk no later than seven 7 calendar days prior to the bid opening date.
Failure to include all pages will result in your bid being nonresponsive. If the documents are required, and are not submitted, your bid may be considered nonresponsive.
