Waynesville City Bids, NC

Proposal due date is September 14, 2026, by 3:00 PM. due date time for responses september 14, 2026 by 3: 00 pm

Loan payments are monthly interest-only. Construction loans may defer interest until loan principal is due if cash flow is insufficient. Loan payments monthly interestonly payments. Construction loans may defer interest until loanprinciple is due if there is insufficient cash flow to support regular payments

Applications will be evaluated based on organizational capacity and track record (25 points), readiness to proceed (25 points), financial feasibility and leveraging of other funds (25 points), alignment with RLF objectives and target populations (15 points), and innovation and sustainability features (10 points). Applications will be evaluated based on the following factors: organizational capacity and track record 25 points readiness to proceed site control, permitting, etc. 25 points

Qualified applicants include affordable housing developers, community development financial institutions (CDFIs), nonprofit housing providers, faith-based organizations, and mission-aligned for-profit entities. soliciting applications from qualified affordable housing developers, community development financial institutions cdfis, nonprofit housing providers, faithbasedorganizations and missionaligned forprofit entities

The project needs to be under construction by 12/10/2026. The system operation date is targeted for 12/10/2026.

The town will accept payment requests for work and inventory in place. It will withhold a 5% retainage, which will be reimbursed when the town accepts the work.

The solar provider's standard system warranty should cover modules (10-year power output, 10-year workmanship), inverters (10-year limited warranty), racking (10-year limited warranty), and workmanship (1-year limited warranty).

The award will be made to the respondent with the overall best value proposal, which will meet project site design guidelines and provide service acceptable to the town. Points are awarded for project approach, understanding and management (35 points), implementation schedule (30 points), company qualifications/project experience (20 points), and project team experience (15 points).

Respondents shall have demonstrated experience designing, planning, scheduling, permitting, and constructing complete solar systems, with knowledge of local utilities, project financial analysis, rebate support, system monitoring, and maintenance, and established onsite safety standards. A Statement of Qualifications (SOQ) is required.

If, through any cause, the contractor fails to fulfill obligations in a timely and proper manner, the town has the right to terminate the contract. The contractor shall not be relieved of liability for damages sustained by the town due to any breach.

A mandatory site walk and pre-proposal conference is scheduled for June 10, 2026, at 2:00 PM at 550 Vance Street, Waynesville, NC **** unable to attend must arrange an alternative date with the town before June 17, 2026.

Protests must be submitted in writing to the purchasing office within thirty (30) consecutive calendar days from the date of the contract award.

Failure to thoroughly examine or request clarification on RFQ terms may result in disqualification. Firms with conflicts of interest may also be disqualified.