Contract Delivery Service Government Bids & RFPs

All materials shall be delivered not later than 20 days after the date of contract award.

Payment to the contractor shall be made following satisfactory inspection and acceptance of the material.

The subject materials shall be covered by the manufacturer's standard warranty of 12 months, covering any defect or deficiency during normal use.

The U. S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

Offerors shall be registered in the SAM system for Award Management Database prior to submittal of their offer/quotation.

Failure to be registered in the SAM system at the time of quotation submission may deem the quoter's quotation to be considered non-responsible.

Quotes are accepted by email only to ***@***. *. * by Wednesday, August 5, 2026, by 3:00 pm eastern time. quotes are accepted by email only to ***@***. *. * by wednesday, august 5, 2026, by 3:00 pm eastern time.

Contractor will be paid one firm fixed-price amount monthly upon inspection/acceptance of pdf invoice. contractor will be paid one firm fixedprice amount monthly upon inspectionacceptance of pdf invoice.

Award will be made in accordance with FAR part 13 to the offeror that provides the best value to the government, based on technical capability, past performance, and price. award will be made in accordance with far part 13 to the offeror that provides the best value to the government.

All interested parties shall be registered in the system for award management or sam at time an offer or quotation is submitted. all interested parties shall be registered in the system for award management or sam at time an offer or quotation is submitted.

Failure to submit quotes according to the instructions provided within the solicitation may result in the respondent's quote not being considered for award. failure to submit quotes according to the instructions provided within the solicitation may result in the respondent s quote not being considered for award.

The period of performance includes a base year from September 1, 2026, to August 31, 2027, with two subsequent 12-month option periods.

The contractor shall bill the government monthly. Invoices are to be submitted electronically through the Wide Area Workflow (WAWF) system.

Evaluation and award criteria are detailed in Section L and M, referencing NFPA 58 compliance.

Employees shall have all valid state licenses or certifications required to deliver and fill LP gas tanks.

The contractor shall be liable for damages to the government due to LP gas outages. Damages shall be the actual repair cost to the government.

Failure to submit required information and obtain necessary documentation or clearances will be grounds for denying access to U. S. installations, buildings, and controlled areas.

Meals must be delivered to the Park Avenue Community Center no later than 11 a. m. , Monday through Friday.

The city's payment terms are net 30 days from the date of invoice. No prepayment or partial up-front down payment will be made.

Proposals will be evaluated based on project description and scope of services (30%), qualifications, experience, menu planning, food safety, and delivery logistics (20%), meal service model, participant experience, and meal sampling (10%), and cost proposal (35%), and value-added services (5%). The award will be made to the most responsive and responsible bidder whose proposal is considered most advantageous to the city.

Prospective contractors must demonstrate qualifications and experience in providing meal preparation and delivery services for senior nutrition programs or similar publicly funded nutrition programs. They must also provide a description of their licensed food preparation facilities and applicable health inspection history.

Substandard meals may result in the city procuring food from alternate sources at the awardee's expense. The city has the right to deduct the cost of replacement meals from fees paid to the contractor.

If requested by the City during the evaluation process, prospective contractors shall provide up to 10 sample meals at no cost to the City. Sample meals shall be representative of the proposed menu, preparation methods, packaging, portion sizes, and service model.

Questions or comments concerning this RFP may be submitted via email no later than July 24, 2026, at 5 p. m. PST.

The city may terminate a prospective contractor from the RFP process or any agreement if the contractor has made a material misstatement, misrepresentation, or provided materially inaccurate information.

The total budget for meal planning, preparation, and delivery services for the project is approximately $311,610 per year.

All payment terms shall be net 30. Consideration will be given to discounts offered for earlier payments. Douglas County encourages the use of purchasing cards for payments. All payment terms shall be net 30 consideration will be given to any discounts offered for payments made earlier than net 30

Respondents must provide a complete description of their company, including years in business in Colorado and prior experience with similar agreements. provide a complete description of your company to include the number of years you have been doing business in the state of colorado and the prior experience you have had with similar agreementscontracts.

Failure to provide all requested information, alterations to RFQ pages, or submission of more than one response may result in disqualification. Failure to do so may result in the disqualification of your response.