Bids are requested for on-call abated property landscaping services for the City of New Rochelle. Services include vegetation management, debris removal, and grounds maintenance for privately owned properties failing to meet standards. Bids are due August 5, 2026, at 3:00 PM. Questions are due July 27, 2026. The contract will be awarded to the lowest responsible and responsive bidder. All required forms must be submitted with the bid.
Bids must be physically received by the designated office prior to the time and date specified in the notice to bidders. The timedate stamp machine located in the purchasing office shall serve as the official master timepiece. Bids received after the exact time and date specified will not be considered and will be returned to the bidder unopened. The bidder assumes all responsibility for timely delivery, regardless of the method of shipment chosen including courier services, usps, or handdelivery. The submission deadline is August 5, 2026, at 3:00 PM.
All invoice submissions for services rendered or commodities delivered under this contract must be itemized to match the exact lineitem nomenclature and unit rates established within the approved bid proposal price sheets. Invoices for work performed must be submitted no later than ten 10 business days after the work is completed. No invoice will be processed, reviewed, or approved for payment unless it is accompanied by all mandatory backup documentation specified within the contract documents. In the event that the city finds any invoice or portion thereof to be inaccurate, unsubstantiated, or reflective of nonconforming workmanship, the city will notify the contractor in writing of the deficiency. The city reserves the right to withhold payment on the disputed portion of the invoice without penalty, interest accumulation, or chargeback while the remaining undisputed balance is processed in accordance with standard municipal payment schedules.
The contract will be awarded to the lowest responsible and responsive bidder matching the specifications as outlined in schedule a.
To be considered a responsive bid, the submission must include fully executed, signed, and completed copies of the standard statutory certifications and background forms contained within the packet, including Schedule A, B, C, D, E, F, G, H, I, and J. Failure to submit these executed documents at the exact time of the bid opening is a fatal defect that cannot be cured after the fact, and the bid shall be deemed nonresponsive.
Any unauthorized verbal, written, electronic, or backdoor communication by a bidder or their agent that violates the terms of the cone of silence shall be logged by the purchasing department. A verified violation of the cone of silence constitutes a material breach of the procurement process and shall result in the immediate disqualification of the offending bidders proposal as nonresponsible. Furthermore, the violating firm may be subject to a temporary or permanent debarment from participating in future municipal bids.
Publicly noticed prebid conferences, site walkthroughs, or interview presentations explicitly scheduled by the purchasing department are permitted exceptions to the cone of silence.
Failure to include any of the completed forms in Schedule A at the time of the public bid opening represents an uncurable fatal defect. Failure of any bidder to acknowledge receipt of any issued addenda on the designated executions sheets within Schedule J shall constitute a material, noncurable fatal defect, and the bid submission shall be immediately rejected as nonresponsive. A verified violation of the cone of silence constitutes a material breach of the procurement process and shall result in the immediate disqualification of the offending bidders proposal as nonresponsible.
