This is an Invitation for Bids (IFB) from the City of Austin for the delivery of 38% sodium bisulfite solution. The chemical is needed on an as-needed basis for wastewater treatment plants, serving as a backup to the primary sulfur dioxide dosing system. The city reserves the right to award contracts to both a primary and secondary vendor to ensure a constant supply, especially during emergencies or when the primary vendor cannot meet demand. Pricing for secondary vendors will be negotiated at the time of need. Offers are due by June 9, 2026, at 2:00 PM CT, and will be opened on June 9, 2026, at 3:00 PM CT. Questions are due by May 19, 2026, at 5:00 PM CT. The contract is for an initial term of 24 months, with options for three additional 12-month extensions. Contractors must meet minimum qualifications including having a permanent business address, maintaining inventory, and operating within a specified radius of Austin. Specific material specifications and delivery requirements are detailed in the solicitation documents.
The bid notice states that offers are due Tuesday, June 9, 2026, 2:00 PM CT. Deliveries are to be made within fifteen 15 calendar days after the order is placed.
The bid notice states that all proper invoices received by the city will be paid within 30 calendar days of the city's receipt of the deliverables or of the invoice, whichever is later.
The bid notice states that the contractor warrants and represents that all deliverables sold to the city under the contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects to the specifications, drawings, and descriptions in the solicitation, to any samples furnished by the contractor, to the terms, covenants and conditions of the contract, and to all applicable state, federal or local laws, rules, and regulations, and industry codes and standards.
The bid notice states that the city will award the contract to the responsible offerors submitting the low responsive bid, or best value responsive bid, as applicable.
The bid notice states that the contractor shall be a manufacturer, authorized dealer/reseller, or supplier of the products offered, have and operate a full-time, permanent business address that can be reached by email and telephone in the past five 5 years, and maintain a minimum on-hand inventory of 9,000 gallons of product per designated distribution location at all times.
The bid notice states that if a truck arrives to deliver on a Saturday, Sunday, holiday, or after 2:00 PM CT without prior approval from the contract manager and/or designee, the city will charge the contractor any and all overtime and callback expenses for unloading.
The bid notice states that any protest regarding the solicitation shall be filed no later than five 5 business days before the opening of bids. Any protest regarding the evaluation of bids shall be filed with the city no later than five 5 business days after the opening of bids. Any protest regarding the award of the contract shall be filed no later than ten 10 business days after the date of award.
