Tax Exempt Government Bids & RFPs

Delivery is expected within 4 months from the date of award. delivery schedule 1 each ship to from date of lead time event to dodaac: **** fob details date of latest delivery countrycode: usa contractor 4 month commander destination date of award receipt

Payment requests and receiving reports are to be submitted electronically via the Wide Area Workflow (WAWF) system. he wawf system provides the method to electronically process vendor payment requests and receiving reports

The government intends to award on a sole source basis, with initial offers representing the vendor's best quote in terms of price and technical acceptability. basis for award the government intends to award this on a sole source basis.

Interested parties must submit their capabilities and a quote. all interested parties must submit their capabilities and a quote

Bids will be accepted until August 4, 2026, at 2:00 PM. bids will be accepted until the date and time shown above, at which time the bids will be publicly opened and read.

Invoices must include company name, address, invoice number, order number, quantity, description, and item price. all invoices submitted to madison county as a result of this bid must include the following: company name and address invoice number, order number, quantity of items purchased, quantity of item shipped, description of items shipped and item price on all invoices.

Bids will be awarded to the lowest responsible bidder, considering factors such as price, conformity to specifications, availability of repair parts, delivery times, ability to meet timeframes, and compatibility. bids will be awarded to the lowest responsible bidder. this determination may involve all or some of the following factors: price, conformity to specifications, availability of repair parts, delivery or turnaround times, ability to meet timeframes established by madison county, and compatibility as required.

Qualified vendors are required to have extensive experience in printing and mailing of disability and renewal exemptions, as well as real and personal assessment notices and reminder notices. qualified vendors are required to have extensive experience in printing and mailing of disability and renewal exemptions. vendor should also have experience with real and personal assessment notices as well as reminder notices.

Vendor must provide samples of annual exemptions and reminder notices. vendor must provide samples of annual exemptions and reminder notices.

Incomplete and/or irregular bids may be subject to rejection. Bids that do not comply with all terms, are incomplete, contain uninitiated alterations, or have unauthorized additions may be rejected. incomplete andor irregular bids may be subject torejection.

Deliver by date: 03 AUG 2026. Early and partial shipments are acceptable.

Award will be made to the vendor that submits the lowest, firm fixed price quotation that meets all the requirements in section b.

Offerors must be registered in sam. gov database prior to submission of an offer to be considered for award of any dod contract.

Fieldwork and data entry must be completed by November 1, 2027. Notices to property owners by November 15, 2027. Hearings to begin November 22, 2027. Board of Equalization hearings in March 2028.

Quarterly invoices will be submitted after work begins, based on parcels appraised. Payment will be made within 45 days of invoice receipt, less a 5% retainage. Full retainage payment is due within 45 days of completion of public hearings and delivery of signed assessment books.

The county will follow the process for competitive negotiation under the Virginia Public Procurement Act. If the county determines only one offeror is fully qualified or clearly more highly qualified, a contract may be negotiated and awarded to that offeror.

Offerors must possess a license as a certified general real estate appraiser, be approved by the Virginia Department of Taxation for such appraisals, and have working familiarity with the county's computer systems and data transfer protocols.

The appraisal firm will visit each property prior to making a market value appraisal.

Failure to maintain required licenses and approvals during the contract term may be grounds for termination with ten days written notice, unless the contractor reestablishes said certifications within that period.