Tax Exempt Government Bids & RFPs

The bid notice states that sealed bids will be received until 11:00 a. m. , Tuesday, May 5, 2026.

The bid notice states that the board of Greene County Commissioners seeks a qualified independent contractor to collect and manage household hazardous waste hhw for the sanitary engineering department, environmental services division.

A pre-bid meeting will be held at 10:00 a. m. on April 28, 2026, in person at the Greene County Environmental Services, **** Greene Way Blvd, Xenia, Ohio ****, or online via Microsoft Teams.

The engineers' estimate for this project is $475,000.

The bid notice states that delivery is to be the week of July ****, 2026, as per schedule by the warehouse manager. Final dates and times of deliveries are to be provided by the warehouse manager. Orders should be placed before the end of May 14, 2026.

To be responsive to this IFB, each bidder must submit a copy of the manufacturer's detailed paper specifications for CCSD evaluation before the IFB closing date and time. Failure to submit the required specifications will result in disqualification of your proposal. Bidders must submit a minimum of three references on the attached CCSD business references form. References must be for projects/contracts of similar size and scope as that contemplated herein. Failure to provide adequate references may result in disqualification of your proposal.

The successful bidder shall make no change and/or substitution of any multipurpose copy paper during the performance period of any contract leading from this IFB that is different from the specification and/or samples provided as part of this IFB unless such substitution is requested in writing and accepted by CCSD in advance of any such proposed change. Failure to provide written notification and to obtain CCSD authorization before any such change and/or substitution may place the bidder in default of the contract.

Submission of samples for any proposed multipurpose copy paper is not required unless the bidder is proposing a different specification than those specified by CCSD. If the bidder proposes specifications other than those specified by CCSD, the bidder may be required to submit a minimum of 2 reams of sample paper.

All bidders are being provided the same time and opportunity to request any additional information or clarification concerning this bid in advance of the specified bid due date and time. Therefore, failure to seek such information or clarification prior to the bid closing shall all be deemed to have been fully asked and answered in advance of the bid closing.

The City of Ballwin intends to award a contract for the project based on the bid that, in the City of Ballwin's sole discretion, best meets the interests and requirements of the City. The notice of bid award is anticipated for May 12, 2026. However, work shall be tbd.

The contractor shall submit requests for payment not more than once monthly. All requests for payment shall be itemized and shall reflect an estimate of the proportionate value of work actually performed at the project site through the last day of the previous month. With each monthly request, the contractor shall additionally submit partial lien waivers for work covered by the request for payment. Lien waivers for all work shall be required prior to final acceptance. Ten percent 10 of the amount of each monthly request for payment shall be withheld until after completion by the contractor and acceptance by the City of Ballwin of all work.

The contractor hereby expressly guarantees the aforesaid work as to workmanship for a term of one 1 year and quality of materials used in connection herewith for a term of two 1 year, commencing on the date of final acceptance by the City, and binds itself, its successors or assigns, to make all replacements which may become necessary within said period due to construction defects and nonconformity with the contract documents.

The City of Ballwin intends to award a contract for the project based on the bid that, in the City of Ballwin's sole discretion, best meets the interests and requirements of the City. The City of Ballwin reserves the right in the City's sole discretion to reject any and all bids, to waive technicalities or deficiencies in any or all bids, to negotiate with any or all bidders or others for more favorable terms or prices, and to award a contract to other than the bidder submitting the lowest cost bid proposal, with or without negotiation.

No bid shall be considered unless the offering bidder shall furnish evidence satisfactory to the City of Ballwin that the bidder has the necessary facilities, ability and pecuniary resources to fulfill the conditions of the contract documents. The low bidder or any other bidder may be required to submit financial statements. Each bid submitted shall be accompanied by at least three 3 references regarding prior work of the bidder on public works contracts in Missouri.

Contractors and subcontractors in violation of the safety training provision will forfeit to the City of Ballwin $2,**** plus **** a day for each employee who is employed without training. The City of Ballwin may withhold assessed penalties from payment due to the bidder and/or any subcontractors employed thereby. Should the contractor, or in the case of the contractor's default, the surety, fail to complete the work within the time stipulated in this agreement, or within an extension of time as may be allowed by the City of Ballwin, the contractor or surety, as applicable shall pay to the City of Ballwin as liquidated damages, and not as a penalty, the sum of four hundred seventy-five dollars (****) for each calendar day that the work remains uncompleted after the time allowed for completion, including approved extensions.

There will be no prebid meeting. If you would like to visit the site, or if you have any questions, contact Rob Jones, Superintendent of Parks Facilities ****, or at rjones@ballwin. mo. us.

The bid notice does not explicitly state a delivery deadline for the rental of the crack sealer. It mentions that pricing shall include delivery FOB DFW International Airport.

The bid notice indicates that payment terms are a requested piece of information to be provided by the vendor, stating payment terms data type: text na required.

The bid notice indicates that warranty information is a requested piece of information to be provided by the vendor, stating warranty data type: text na required.

The bid notice does not explicitly state the award criterion.

The bid notice requires vendors to provide company name, mailing address, city, state, zip code, contact name, contact email address, contact telephone number, and indicate if they are SBE (Small Business Enterprise) or DBE (Disadvantaged Business Enterprise) certified.

The bid notice does not explicitly mention penalties.

The bid notice does not mention the possibility of a site visit.

The bid notice does not require sample submission.

The bid notice does not explicitly state a deadline for challenging the bid.

The bid notice does not specify the estimated total value.

The bid is due on April 20, 2026, at 4:00 PM.

The bid notice states that payments shall be paid to the contractor within thirty (30) days contingent upon the application of payment discounts, from the date of receipt by the City's authorized contact of properly documented invoices, and on the condition that the contractor has delivered the goods and/or performed the services to the satisfaction of the City.

The bid notice states that all goods and services covered by this contract shall conform to the specifications, drawings, samples or other descriptions furnished by the City and shall be merchantable, fit for the purpose intended, of best quality and workmanship and free from all defects. The City shall have the right of inspections and approval and, in addition to its other rights and remedies, reject and return goods or require reperformance of services at contractor's expense if defective or not in compliance with the City's specifications and/or scope of work. Defects shall not be deemed waived by the City's failure to notify contractor upon receipt of goods or completion of services or by payment of invoice.

The bid notice states that the City may compare quotes based on the prices for individual line items, the prices for categories of line items, the aggregate price, or other award basis that is most advantageous to the City. The City will choose the basis of competition that best meets the City's needs for the resulting contracts. Award will be made to the lowest offer meeting any minimum requirements set forth in the solicitation.

The bid notice states that the lowest offer will be reviewed to ensure any minimum qualifications stated in this solicitation are met. If any minimum qualifications are not met, the City will move to the next lowest offer and repeat the process. The City reserves the right to require references from the lowest offeror prior to contract award to confirm minimum qualifications.

The bid notice states that upon request, the offeror shall submit an exact replica of the goods to be provided per specification. This sample shall be provided within 10 working days after request by the City. Samples must be provided at no cost to the City, will be retained by the City, and may be used for use in assuring compliance with materials specifications after award. Failure to supply samples when requested shall subject the offer to disqualification from consideration for award.

The bid notice states that offerors shall notify the person listed on the cover sheet in writing of any omissions, ambiguities, inconsistencies or errors in the solicitation prior to the offer due date and time. Any complaint regarding this solicitation shall be emailed to the contact listed on the solicitation cover sheet.