Forsyth County, North Carolina is seeking Letters of Interest and Statements of Qualifications from private firms to provide ePollbook software installation and rental of laptops and printers. The project requires laptops with specific operating system and hardware specifications, and printers with high-yield toner. Vendors must detail their pricing for all service categories and provide specific quantities of equipment. The timeline includes delivery dates for early voting and election day equipment. Submissions must be in PDF format and include company identification, a narrative describing the company's experience and qualifications, three references, an inventory count, and any other pertinent information. Responses are limited to 10 pages. Evaluation will be based on the ability to meet scope of services, compliance with RFQ requirements, communication and service capability, references, experience, capacity, and minimum acceptable qualifications. The submission deadline is 12:00 noon, June 5, 2026. All questions should be directed to Michelle Bobadilla at ***@***. *. * providers will have a contract warranty for one year following delivery and acceptance.
The bid notice specifies delivery dates for equipment: 60 early voting laptops with Bitlocker, printers, and accessories must be delivered no later than September 28, and election day laptops, printers, and accessories must be delivered no later than October 16. All equipment is to be returned between November 9-13. The bid notice states The bid notice states '60 early voting laptops w bitlocker, printers, and accessories delivered no later than sep. 28' and '110 election day laptops, printers, and accessories delivered no later than oct. 16'.
The awarded provider warrants that all items furnished and all services performed by the provider, its agents and subcontractors shall be free and clear of any defects in workmanship or materials. Unless otherwise stated in the contract, all items are warranted for a period of one year following delivery from the provider and acceptance by the county. The provider shall repair, replace or otherwise correct any problem with the delivered items. When an item is replaced, it shall be replaced with an item of equivalent or superior quality without any additional costs to the county. The bid notice states The awarded provider warrants that all items furnished and all services performed by the provider, its agents and subcontractors shall be free and clear of any defects in workmanship or materials. Unless otherwise stated in the contract, all items are warranted for a period of one year following delivery from the provider and acceptance by the county.
Submissions will be evaluated based on the following criteria: applicants ability to best meet the criteria set forth in the scope of services, compliance with the RFQ requirements, communication and service capability, references, experience and capacity, and minimum acceptable qualifications. The bid notice states Submissions will be evaluated based on the following criteria: 1. applicants ability to best meet the criteria set forth in the scope of services. . . 2. Compliance with the rfq requirements. . . 3. Communication and service capability. . . 4. References. . . 5. Experience and capacity. . . 6. Minimum acceptable qualifications. . .
Minimum acceptable qualifications include: vendors history and number of years in business, at least five years of experience providing similar services, at least two satisfied county or government clients with similar service requirements, sufficiency of financial resources and financial ability to enter and perform the contract services, and demonstrated ability to meet required timelines and service levels. The bid notice states Minimum acceptable qualifications: a. Vendors history and number of years in business. b. At least five 5 years of experience providing similar services, preferably in North Carolina. c. At least two 2 satisfied county or government clients with similar service requirements d. Sufficiency of the financial resources and financial ability of the vendor to enter and perform the contract services. e. Demonstrated ability to meet required timelines and service levels.
