Convention Government Bids & RFPs

Bids must be received and time stamped no later than the public bid opening date and time, July 16, 2026, at 2:00 p. m. CDT. Late bids will not be opened or considered.

The city's goal is to pay properly submitted contractor invoices within thirty 30 days of receipt, providing goods have been delivered, approved, and accepted by an authorized city representative.

A minimum three year, 36,000 mile full warranty on the entire unit bumper to bumper is required. Specific warranties are also required for the engine (five years, 80,000 mile), transmission (three year unlimited), and electric motor for the tarp (one year).

This bid will be awarded to the lowest responsive, responsible bidder meeting specifications based upon the total lump sum bid amount.

Bidders must demonstrate comparability by including appropriate catalog materials, literature, specifications, and test data. The city will determine acceptability as an equivalent. Bidders must also be E-Verify compliant and provide documentation. A signed, notarized affidavit affirming enrollment in a federal work authorization program must be submitted.

If the city terminates the contract due to the contractor's breach, the city has the right to purchase equipment elsewhere and charge the contractor with any additional cost incurred. The contractor shall not be relieved of liability for damages sustained by the city.

Failure to meet mandatory requirements will result in disqualification. Bids containing omissions, erasures, conditions, alterations, or additions not called for may be rejected. Failure to sign the bid may cause it to be determined nonresponsive.

The methane measurement subcontracting entity ensures that all personnel performing methane measurements have all required safety training necessary to gain access to a site, a minimum of 20 hours of training specific to the equipment, and sufficient field experience such as measurements meet the data quality objectives of the methodological approaches. All personnel performing methane measurements meet training and qualification requirements outlined in the qualitative equipment and quantitative equipment standard operating procedures, txmcw methane measurement plan, and doe netl methane measurement guidelines.

The signature below confirms that I have knowledge of the facts included in this form and that these facts are true and correct to the best of my knowledge and belief. The signature further signifies awareness that intentionally or knowingly making or causing to be made false material statements or representations in this form is a criminal offense subject to criminal penalties.

Sealed bids must be mailed or delivered no later than the date and time indicated on the ITB cover page, which is August 5, 2026, at 2:00 PM Pacific Daylight Time. o later than the date and time indicated on the itb cover page

A voluntary prebid conference is scheduled for July 15, 2026, at 10:00 a. m. at the Oregon Convention Center. A voluntary prebid conference is scheduled for all potential prime and subcontractors on wednesday july 15, 2026, at 10:00 a. m. at the oregon convention center.

The award will be to the responsible offeror whose offer is the best overall value, price and other factors considered. The government may select an offeror whose price is not the lowest if their technical proposal and/or past performance is more advantageous.

Offerors must satisfy the requirements described in the Performance Work Statement (PWS) and other Request for Proposal (RFP) requirements. Proposals that take exception to any requirement, state assumptions, or impose requirements contrary to the solicitation will not be considered.

Proposals that take exception to any requirement, state assumptions or impose requirements not in or contrary to the solicitation or otherwise qualify the proposal will not be considered and will be deemed unacceptable for award. Failure to meet pass/fail criteria for key personnel or business size standard will also result in disqualification.

The rental period is between December 2, 2026, through December 5, 2026.