This is a bid for floor care and cleaning products for the Williamsville Central School District. Bids must be submitted on the provided form and enclosed in a sealed envelope, clearly marked with the bid name, opening date, and time. Bids received after the designated time will not be considered. The school district is exempt from certain taxes, and bid prices should be net. Bidders must ensure all goods and services meet specified standards, and the district reserves the right to reject non-conforming items at the bidder's expense. Quantities are estimates and subject to change. Alternate cleaning products are not accepted unless tested by the facilities department and samples are submitted prior to bid opening. Safety Data Sheets (SDS) must be provided for all cleaning products. Failure to comply with these terms may result in bid item rejection. The district specifies 2L size bags for certain products and will not accept bids for 2. 5 gallon containers. Successful bidders will provide free of charge, 2L bag adaptors and enclosures for the quick fill dispensing system. Bid prices will remain protected for the contract term of July 1, 2026, through June 30, 2027. Delivery terms are FOB destination, with no shipping or fuel surcharges, and must be accompanied by an authorized Purchase Order (PO). Specific delivery locations will be indicated on the purchase orders after awards. The purchasing department must be notified if materials cannot be delivered within 30 days of PO receipt, as the district reserves the right to cancel back orders over 30 days. Bidders are required to disclose any family or other close personal relationships with district administrators or board members. Noncollusive bidding certification is required.
The purchasing department must be notified if materials cannot be delivered within 30 days of receipt of a purchase order. The district reserves the right to cancel any back orders over 30 days.
The bid notice does not explicitly state payment terms, but implies payment will be made after correct presentation of claim forms and acceptance of goods.
The successful bidder guarantees their products against defective material or workmanship and to repair or replace any damages or maiming occasioned in transit. They also guarantee adequate protection from damage for all work and to work of other successful bidders. All deliveries will be equal to the accepted bid sample.
The board of education reserves the right to award the bid to on either an item-by-item basis, grouped by like items, or in total by supplier, whichever results in the lowest overall cost to the district after factoring in the administrative costs to the district. The award will be made to the lowest responsible bidders on the specifications.
Bidders must ensure all goods and/or services are fully up to standard or standards set up by these specifications. The district reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five 5 days of request. Safety data sheets (SDS) must be provided with the bid for all cleaning products.
If successful bidder fails to deliver within the time specified, or within reasonable time as interpreted by the school district, or fails to make replacement of rejected articles, when so requested, immediately or as directed by the school district, the school district may purchase from other sources to take the place of the item rejected or not purchased from other sources against rejections on any contract when necessary. On all such purchases, the successful bidder agrees to reimburse the school district promptly for excess costs occasioned by such purchases.
The bid notice does not mention a site visit.
Samples for all alternates must be submitted prior to bid opening to the facilities department. The district reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five 5 days of request.
The bid notice does not specify a deadline for challenges or objections.
