This is a public tender notice from the Mobile County Public Schools, Alabama, for the supply of self-service gasoline and diesel fuel for approved MCPS vehicles. Proposals will be received until June 8, 2026, at 3:00 PM and will be publicly opened. Bidders must be full-time engaged in the self-service fuel supply business and provide a web access and individual receipt for each transaction, including driver, bus school number, mileage, and total gallons. A fleet card for each authorized vehicle or school, and a detailed invoice at the end of each billing period are also required. Bidders must be able to set limit restrictions on cards and monitor for fraud. Pricing should be a firm margin over the OPIs weekly average report for Mobile, AL, and reflect costs for fueling in Mobile and out of area. The contract will be for one year with potential annual renewals up to two years. Payment will be made via Visa Virtual Credit Card or epayables process. Bidders must comply with Alabama immigration law and provide an affidavit of compliance. All bids must be firm for 60 days from the bid opening. The school district reserves the right to reject any or all bids.
Sealed proposals will be received by the board of school commissioners of Mobile County, Alabama at its purchasing department, 1 Magnum Pass, Mobile, Alabama ****, until Monday, June 8, 2026 @3:00 pm.
The district has adopted the use of a Visa Virtual Credit Card powered by AOC Regions Bank for invoice payments in place of a check. The vendor then receives an email notification of the payment and logs into a secure site to process the transaction. Payments may be expedited by providing original invoices and/or certified copies of an original.
The bidder expressly warrants that all articles, material and work offered shall conform to each and every specification, drawing, sample, or other description which is furnished to or adopted by the school district, and that it will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, and free from defect. The bidders further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed.
The method of award will be based on the bidder that has the lowest average selling price over the time periods listed. The school district reserves the right to award the bid that is in the best interest of the school district.
Bids will be accepted only from vendors engaged on a full-time basis in the self-service fuel supply business.
If the contractor fails to deliver within a reasonable period of time, as determined by the board, the right is reserved to cancel the award and subsequent purchase order and purchase from the next lowest responsible bidder the items needed. The original bidder will be back charged the difference between the original contract price and the price the board has to pay as a result of the failure to perform by the original contractor.
Bidders will not be required to furnish samples at the time of bid opening, unless specifically called for. The board reserves the right to request samples after bid opening to assist in the evaluation of proposals submitted.
Any protest to the boards consideration of any bid must be submitted in writing and received by the purchasing director no later than five 5 calendar days after awarding date of the bid.
Bidders may be disqualified and rejection of proposals may be recommended for any of but not limited to the following causes: failure to use the bid forms furnished by the board of school commissioners, lack of signature by an authorized representative on the bid form, failure to properly complete the bid form and vendor compliance, default on previous contracts, evidence of collusion among bidders, unauthorized alteration of the bid form.
