The Hawaii County Office of Aging (HCOA) is issuing a Request for Proposals (RFP) for Case Management Services. The contract period will be from July 1, 2026, through June 30, 2027, with a possible one-year extension. Proposals must be submitted electronically via Public Purchase by 4:00 PM HST on June 12, 2026. An orientation session will be held on May 27, 2026. Written questions are due by May 29, 2026, with responses provided by June 4, 2026. The estimated funding for this program is up to $650,**** must be public agencies or nonprofit private agencies and comply with all state and federal regulations. Specific qualifications for personnel, including supervisors and case managers, are detailed. Subcontracting is not permitted. The contract will be a price-term agreement, and payment will be made monthly upon submission of invoices and required documentation. All case management activities must be documented in a provided database system.
The deadline to submit proposals is June 12, 2026, by 4:00 PM HST.
Monthly payments will be made to successful applicants upon receipt and approval of a complete and accurate invoice, along with required documentation.
Proposals will be evaluated based on geographic service zones, applicant experience and capability, organization and staffing, administrative capacity, and service delivery approach, with a total possible score of 100 points.
Applicants must be public agencies or nonprofit private agencies with applicable licenses and certificates, and must demonstrate sufficient professional, qualified, experienced, and properly trained personnel.
The bid notice does not require sample submission.
A protest must be filed within five working days of the postmark of the notice of findings and decision.
A proposal may be automatically rejected for reasons such as failure to cooperate, inadequate accounting system, late proposals, inadequate response, not being responsive, or the applicant not being responsible.
The estimated funding for Kupuna Care Case Management Services may be up to $650,****.
