Light Poles Government Bids & RFPs

The bid notice does not explicitly state a delivery deadline for the lighting poles and parts.

The bid notice does not specify the payment terms.

The bid notice does not mention any warranty requirements.

The bid notice does not specify the award criterion.

The bid notice does not detail specific qualification requirements for bidders.

The bid notice does not outline any penalties for non-compliance.

The bid notice does not mention the possibility of a site visit.

The bid notice does not require the submission of samples.

The bid notice does not specify a deadline for challenging the bid.

The bid notice does not provide an estimated total value for the contract.

The response deadline for proposals is May 6, 2026, at 2:00 PM CT. The bid notice states esponse deadline: **** 02: 00 pm ct.

The bid notice states that payment processing ordinarily requires thirty days after receipt of invoices, materials, or services. The city review, inspection, and processing procedures for invoices ordinarily require thirty 30 days after receipt of invoices, materials, or services.

The contractor shall provide a warranty that is standard in the industry. The contractor shall provide a warranty that is standard in the industry.

The selection criterion includes delivery/project schedule (20%), compliance with specifications/quality/reliability (30%), indicators of probable performance (20%), and price/total cost of ownership (30%). The selection criterion is listed below: deliveryproject schedule factor: 20 ability to timely start and complete project. . . Compliance with specifications, quality, reliability, characteristics to meet stated or implied needs factor: 30. . . Indicators of probable performance under contract factor: 20. . . Price, total cost of ownership factor: 30

Respondents must have at least three years of experience providing similar products or services. hree years experience providing similar products or services

The contractor shall incur contractual payment losses for performance that falls short of specified performance standards. The contractor shall be assessed a one 1 percent fee each month when any one of the performance standards outlined above are not met in full. The contractor shall be assessed a two 2 percent profit fee each month when any two 2 or more performance standards outlined above are not met in full.

Respondents must make samples available upon request by the City of Denton prior to award with no costs to the city. Respondents must make samples available upon request by the city of denton prior to award with no costs to the city.

Protests based upon alleged improprieties in a solicitation that are apparent before the solicitation due date shall be filed not less than five working days before the solicitation due date. Protests based upon alleged improprieties in a solicitation that are apparent before the solicitation due date shall be filed not less than five 5 working days before the solicitation due date.

The project scope shall be completed within 90 days of the award. The contract may be extended by the parties only by written agreement or a signed change order for one 1 year with two one-year extensions. Services are estimated to take place between April 27, 2026, and May 30, 2026.

The awarded bidder shall request payment by submitting the original of an itemized invoice in a form acceptable to THC. The invoice shall be supported by documentation required for the basis of payment listed in Exhibit II, Price Schedule. The awarded bidder may submit an invoice no more frequently than monthly and no later than ninety (90) days after completing deliverables specified in the contract.

Upon final acceptance of the work by THC, the contractor shall furnish THC with the maximum available warranty on all installed/delivered materials and a one-year warranty on the work.

THC will award a contract to a bidder whose bid is considered to provide best value to the state of Texas, as defined by Texas Government Code **** reserves the right to award contracts to one or more bidders. THC makes its award depending on what best serves project needs.

THC is seeking vendors that have a minimum of 5 years of experience similar to the type and scope of goods required and/or services rendered by this IFB as judged by THC to be eligible for the contract award. Vendors that do not meet this eligibility requirement will be deemed nonresponsive.

This IFB does require a pre-proposal site visit/inspection. Respondents must schedule their own visits during the timeframe listed above before submitting questions by the schedules noted deadline. Site representative and respondent signatures are required after the site visit is completed to establish the date when the site visit took place. Exhibit X, Site Visit Form, must be included in respondent's proposal. Proposal will be rejected if a signed site visit form is not included.

Any bid protest must be in writing and received in the care of the ED within five (5) working days after the bidder is notified that the award of a contract is forthcoming or otherwise knows, or should have known, of the occurrence of the action which is protested.

The deadline for proposal submission is April 24, 2026, by 10:00 AM PST. Proposals must be received via email by this deadline.

The bid notice does not explicitly state payment terms. However, it mentions that upon completion of tasks, the contractor will notify the district and request payment by submitting an invoice. The district will review the invoice and authorize payment.

Proposals will be evaluated based on qualifications, experience, and references; personnel and staffing; rates and fees; and the quality and responsiveness of the proposal. Finalists may be invited for an interview.

Proposals should include the proposer's legal name and corporate structure, primary contact information, identification of subcontractors, pending litigation, bankruptcy or insolvency proceedings, a statement of proposal validity, and a signature of an empowered officer. Additionally, proposers must describe their capability, list similar work performed in the last five years, and provide at least three references for similar electrostatic painting services performed within the last five years.

The bid notice mentions that the contractor and any subcontractor will be subject to withholding and penalties for violation of prevailing wage requirements in accordance with applicable law, including labor code sections ****, ****, ****, and ****.

A non-mandatory pre-proposal meeting will be conducted at the covered structure at Emerald Lakes Golf Course on April 8, 2026, at 10:00 AM to discuss the scope of work for bidding purposes.

Protests based on any alleged defect with the RFP will be considered waived and invalid unless the proposer brings the alleged defect to the attention of the district, in writing, by the deadline established in this RFP. The deadline for questions is April 10, 2026, at 10:00 AM PST.