This is a Request for Quotation (RFQ) for the Creators Mela Expansion and Regional Commercial Hubs Program by the U. S. Embassy Nepal. The objective is to strengthen U. S. -Nepal commercial ties by promoting U. S. -developed digital tools, AI platforms, and monetization ecosystems among Nepali creators. The selected vendor will be responsible for program design, coordination, execution, and reporting, including promotion, marketing, registration, audience management, program design and execution of two Mela events (Kathmandu and Butwal), event logistics and production, and sponsorship coordination. Bidders must demonstrate at least five years of experience executing large-scale events in Nepal and provide detailed case studies and verifiable client references. The award will be made to the lowest priced, acceptable, responsible offeror. Offers must be submitted via email to ***@***. *. * by June 8, 2026, 17:00 hrs local time. Questions related to the solicitation should be sent to ***@***. *. *, with a copy to ***@***. *. *.
The bid notice does not explicitly state a delivery deadline for the services. The proposed implementation timeline indicates key activities from August 2026 to February 2027, with the Creators Mela Event Execution in January 2027 and Post-event engagement and analytics in February 2027.
The bid notice mentions that payment will be made by the Financial Management Officer, American Embassy Kathmandu. It also states that invoices should be submitted to the address shown in block 18a of the SF1449. The payment schedule and invoice submission are detailed in clause ****, indicating firm fixed-price payment for all work required, performed, and accepted.
The award will be made to the lowest priced, acceptable, responsible offeror. The government reserves the right to reject proposals that are unreasonably low or high in price.
Bidders must demonstrate a minimum of five years of experience executing large-scale events in Nepal and submit detailed case studies of at least two comparable events, including scope, audience size, outcomes, and verifiable client references. Vendors will be evaluated on event volume and quality, capacity to manage comparable scale, client diversity, and reference strength.
The bid notice does not require sample submissions.
The bid notice does not explicitly state the total estimated monetary value.