Spring Independent School District is seeking proposals for a district-wide telephone system refresh. Proposals are due by June 19, 2026. The project involves supplying, configuring, and supporting a comprehensive telecommunications solution for 53 facilities. The estimated total value is over $1,000,000 annually. Vendors must use an online bidding system for submission. Key requirements include a turnkey implementation, new equipment, scalability, and ongoing support. Evaluation criteria include price, long-term costs, quality, and vendor experience. Bids must be for the entire project, and refurbished equipment is not accepted. Prohibited manufacturers will lead to disqualification.
Proposals are due on or before 12:00 PM (CST) on June 19, 2026.
All equipment or supplies offered shall be new, currently in production, of the manufacturer's latest design, and fully eligible for the manufacturer's warranty.
The district will consider purchase price (30 points), long-term costs (12 points), quality of goods and services (15 points), extent to which the proposed services meets district needs (12 points), location of company (5 points), vendor reputation (12 points), and vendor's past relationship with the district (14 points).
Vendors must provide a company summary narrative detailing their qualifications, experience, proposed solution, implementation capabilities, and support services relevant to the district's telecommunications requirements. This includes experience with K12 school districts, enterprise telephony projects of similar size, and migrations from legacy systems.
Bids will be disqualified if they include manufacturers deemed a national security threat by the FCC, if they are for individual components or do not include all requested items, or if they contain refurbished equipment.
The total estimated value of this contract is greater than $1,000,000 annually.
