Custodial Supplies Government Bids & RFPs

The bid notice states that work shall begin within 10 calendar days after issuance of a notice to proceed and shall be completed in accordance with the contract time stated therein.

The bid notice states that payment terms are net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to the city.

The bid notice states that the bid will be awarded to the lowest responsive and responsible bidder in the manner that best benefits the City of Albany.

The bid notice states that bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to instruct in their application or use. A bidder at any time requested must satisfy the procurement office and city commission that they have the requisite organization, capital, plant, stock, ability, and experience to satisfactorily execute the contract.

The bid notice states that in the event the contractor is unable to maintain the schedule contained herein, the city will ensure the work is accomplished. Assistance will be provided by the city at cost plus 20, which will be deducted from the contractor's future invoices. Failure to respond within the stated time frames shall be cause for penalty. Repeated failures may result in termination of the contract for nonperformance and are subject to reprocurement costs.

The bid notice states that prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties which are likely to be encountered in the execution of same. Additionally, a tour of the Law Enforcement Center is scheduled to follow the pre-bid conference.

The bid notice states that when requested, samples will be furnished free of expense, properly marked for identification and accompanied by a list where there is more than one sample.

The bid notice states that any complaint from bidders relative to the invitation to bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

The bid submission deadline is May 28, 2026, at 3:00 PM CST. Bids must be received electronically.

The bid notice states that payment terms are Net 30 days after receipt of a properly executed invoice or delivery and acceptance, whichever is later.

The bid notice mentions that the manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by Nicholls State University and specified in the solicitation.

The intent to award this bid on an all-or-none basis to the lowest responsible and responsive bidder will be stated on the bid form.

Contractors must be licensed and certified as required by the State of Louisiana Secretary of State and all other applicable agencies. Documentation is to be provided within five days after receipt of a request from the university. The contractor shall not subcontract any portion of this contract.

The bid notice mentions that liquidated damages in the sum of $50 per day may be assessed if work is not completed by the scheduled dates for residence hall cleaning.

A mandatory pre-bid meeting will be held at 1:30 PM on May 14, 2026, in the purchasing department conference room. It is the responsibility of the prospective bidder to visit and examine the jobsite.

The deadline to receive questions is May 21, 2026, at 4:30 PM CST.