This is a Request for Proposals (RFP) from the County of Moore, North Carolina, for food services for the Department of Aging. The contract will be for five years, from July 1, 2026, to June 30, 2031, covering congregate and home-delivered meals for older adults. Proposals are due by 4:00 PM on Thursday, April 23, 2026. Key requirements include adherence to specific nutritional standards, food procurement and preparation guidelines, delivery and transportation protocols, and sanitation standards. The evaluation process will consider bidder qualifications, proposal completeness, minority business status, and lowest qualified reimbursable unit cost. Federal funds are utilized, so applicable federal laws and standards must apply. All communications regarding the RFP must be in writing and directed to Terra Vuncannon. Written questions are due no later than April 6, 2026. The County reserves the right to negotiate terms, accept or reject any or all proposals, and waive technicalities.
The bid proposals must be received by the County of Moore by 4:00 PM on Thursday, April 23, 2026. The bid drop-off box is located at 103 West Saunders Street, Carthage, NC ****.
The caterer will bill the County of Moore on a monthly basis for the number of meals ordered. If shortages occur, the caterer will bill for the number of meals ordered at the per meal contract rate and credit the county for incomplete and/or undelivered meals at the full unit cost rate, unless the local service provider agrees to partial payment for an incomplete meal.
Bid evaluations will be based on bidder qualifications, completeness and accuracy of proposal, minority/female/handicapped business status, and lowest qualified reimbursable unit cost rate.
Bidder qualifications will be assessed based on current or past experience with Moore County, experience and track record in the catering business, training provided to service delivery staff, background of service supervisory staff, audits, Better Business Bureau inquiries, experience and track record with other area agencies on aging, ability to provide service with identified staffing patterns, and financial responsibility (credit bureau reports).
The County of Moore shall not be obligated to pay for meals which are undelivered to a nutrition site or meals which are incomplete, do not meet the one-third recommended dietary allowance, or do not meet the meal pattern (e. g. , spoiled, damaged, insufficient, or late). If the County of Moore can replace undelivered or incomplete meals, the caterer shall reimburse the provider accordingly. If the County of Moore is unable to purchase replacements, the caterer shall bear liability for the total unit cost of each undelivered or incomplete meal.
All written questions shall be received no later than 10:00 AM on Monday, April 6, 2026.
