Minor Government Bids & RFPs

Responses must be submitted no later than 2:00 PM CT on Monday, July 6, 2026. All responses must be submitted no later than the date and time shown above for consideration.

Invoices will be paid when all required documentation has been received, including authorized schedule of equipment, specific logs, invoices for parts, and authorized specialty services. Inability or failure to produce the required documents will result in rejection of the invoice.

The city requires established warranties for labor, material, equipment, and services performed. The provider will indicate and include in this bid, any and all warranty information related to the scope of work as outlined in this agreement for labor, material, equipment services performed.

Proposals will be evaluated based on qualifications/experience/references (25%), proposed method of service (25%), capability/availability (20%), and cost (30%). The city's purpose in soliciting proposals is to determine and select the best-qualified firm with which to award an agreement at the best possible price.

Respondents shall describe and provide detail of the firm's qualifications and experience, including expertise, training, certifications, and licenses, along with a list of references. Respondents shall describe and provide detail of the firms qualifications and experience to perform this work including expertise, training, certifications, licenses, etc.

Quotes must be submitted by **** at 5:00 PM. bid due: **** at 5:00 pm

Payments shall be made within thirty (30) days contingent upon receipt of properly documented invoices and satisfactory delivery of goods or performance of services. Payments shall be paid to contractor within thirty 30 days contingent upon the following: . . . From date of receipt by the citys authorized contact of properly documented invoices . . . on the condition that the contractor has delivered the goods andor performed the services to the satisfaction of the city.

All goods and services must conform to specifications, be merchantable, fit for purpose, of best quality, and free from defects. The city has the right to reject non-conforming goods or services at the contractor's expense. All goods and services covered by this contract shall conform to the specifications, drawings, samples or other descriptions furnished by the city and shall be merchantable, fit for the purpose intended, of best quality and workmanship and free from all defects.

The city may compare quotes based on prices for individual line items, categories, aggregate price, or other criteria most advantageous to the city. Award will be made to the lowest offer meeting any minimum requirements. The city may compare quotes based on the prices for individual line items, the prices for categories of line items, the aggregate price, or other award basis that is most advantageous to the city. Award will be made to the lowest offer meeting any minimum requirements set forth in the solicitation.

The lowest offer will be reviewed to ensure minimum qualifications stated in the solicitation are met. The city may require references from the lowest offeror prior to award to confirm qualifications. The lowest offer will be reviewed to ensure any minimum qualifications stated in this solicitation are met. . . . The city reserves the right to require references from the lowest offeror prior to contract award to confirm minimum qualifications.

If delivery is not completed by the promised times, the city reserves the right to cancel the contract, reject goods/services, and purchase substitutes, charging the contractor for any loss incurred. if delivery of conforming goods or performance of conforming services is not completed by the times promised, the city reserves the right, in addition to any other rights andor remedies it may have under the law or in equity, to cancel this contract, to reject such goods or services in whole or in part on reasonable notice to contractor andor to purchase substitute goods or services elsewhere and charge contractor with any loss incurred by the city.

Offerors shall notify the contact person in writing of any omissions, ambiguities, inconsistencies, or errors prior to the offer due date and time. Offerors shall notify the person listed on the cover sheet in writing of any omissions, ambiguities, inconsistencies or errors in the solicitation prior to the offer due date and time.

Offers may be rejected if the offeror falsely certifies they were not suspended or debarred when in fact they were. he city may reject and set aside any offer or terminate for cause any contract resulting from an offer, in which the offeror falsely certified they were not suspended or debarred when in fact they were.