Minor Government Bids & RFPs

Sealed bids must be submitted in hard copy to the office of the Director of Purchasing, City Hall, Room 105A, Rochester, NY ****, prior to the closing date and time. If specified, sealed bids may also be submitted electronically through BidNet prior to the closing date and time. Sealed bids are to be submitted in hard copy to the office of the director of purchasing, city hall, room 105a, rochester, ny ****, prior to the closing date and time

Prompt payment discounts allowing less than thirty days for discount to apply shall not be considered as a cost factor in the evaluation of bids. Prompt payment discounts allowing less than thirty 30 days for discount to apply shall not be considered as a cost factor in the evaluation of bids.

The warranty will be as per the requirements of the City of Rochester Standard Construction Contract Documents, Article 11, 11. 1, Warranty and Guarantee and as detailed in the attached specifications. Shall be as per the requirements of the city of rochester standard construction contract documents, article 11, 11. 1, warranty and guarantee and as detailed in the attached specifications.

Award will be made to the lowest responsive and responsible bidder whose bid is the lowest best value offer to the city by total bid price. Award will be made to the lowest responsive and responsible bidder whose bid is the lowest best value offer to the city by total bid price.

The low bidder shall demonstrate its ability to complete the work. The contractor shall have been regularly engaged in the manufacture and installation of trail or other similar signage for a minimum of five years and shall have a minimum of three successful projects similar in nature. The contractor shall have been regularly engaged in the manufacture and installation of trail or other similar signage for a minimum of five 5 years and shall have a minimum of three 3 successful projects similar in nature to this contract.

Failure to comply with the requirements set forth in this document will result in a poor performance rating, and may be cause for termination of the contract. Failure to comply with the requirements set forth in this document will result in a poor performance rating, and may be cause for termination of the contract.

Samples submitted by bidders on items which they have received an award may be retained by the city until the delivery of contracted items is completed and accepted. Samples submitted by bidders on items which they have received an award may be retained by the city until the delivery of contracted items is completed and accepted.

The city reserves the right to reject any bid if unit prices are unbalanced or not consistent with current market conditions. Bidders must submit bids for every item listed on the proposal pages to be considered valid. Failure to do so can result in rejection of bid. Bidders must submit bids for every item listed on the proposal pages to be considered valid. Failure to do so can result in rejection of bid.

Proposals are due no later than July 16, 2026, by 10:00 am, EST. The work must be fully completed no later than August 30, 2026.

Payment will be made in one lump sum within thirty (30) consecutive days after acceptance of the work and the submission of notarized contractor's affidavit and four copies of invoices.

The contractor shall unconditionally guarantee materials and workmanship against defects for a period of twelve (12) months following the final acceptance of the work.

Carteret County Government reserves the right to award to multiple contractors deemed to be fully qualified and best suited among others submitting proposals on the basis of the evaluation factors included within this RFP.

Each contractor shall fill out the required information within this RFP and submit a certificate of insurance for liability and workers compensation in order for the proposal to be qualified.

For each day in excess of the completion date (August 30, 2026), the contractor shall pay the owner the amount of fifty dollars (****) as liquidated damages.

The contractor shall schedule a site visit with the county POC to familiarize themselves with the scope of work. It is understood and agreed that by submitting a bid that the contractor has visited the site of the work.

Failure to comply with any requirement may cause the proposal to be considered irregular and may be grounds for rejection. Failure to provide required bonds may be grounds for forfeiture of bid security and award to the next lowest responsible bidder.

The bid close date is Jul 13th 2026, 4:00 pm CDT.

Bids are sought from qualified vendors.