RFP **** Workers Compensation Program - WV Higher Education Policy Commission and WV Community and Technical College System Request for Proposals: Workers Compensation Program Any questions should be directed to: ***@***. *. *
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The West Virginia Higher Education Policy Commission and the West Virginia Community and Technical College System Council are seeking proposals from qualified insurance companies, direct writers, brokers, and agents to design and assist with the implementation of a comprehensive Workers Compensation Program. The program aims to provide improved services to state higher education employees and achieve the lowest possible costs for workers compensation benefits. The Request for Proposals (RFP) is divided into two parts. Part One requires vendors to submit their credentials, qualifications, and examples of current workers compensation programs. Part Two will involve a service cost competition for qualified proposers selected from Part One. Key dates include: - RFP Release: April 21, 2026 - Written Questions Due: May 1, 2026, by 3:00 PM EST - Answers to Questions Posted: May 5, 2026 - Proposals Due: May 13, 2026, by 3:00 PM EST Vendors must submit proposals electronically via email to ***@***. *. * instructions and risks associated with email submissions are provided in Exhibit A. The evaluation criteria for Part One will focus on insurance and underwriting qualifications, claims administration, claims and risk management qualifications, and financial resources and stability. Part Two evaluation will consider the quality and scope of the proposed plan and cost. Vendors are required to be registered with the WV Department of Administration, Purchasing Division, if the contract exceeds $25,000. Debarred vendors are not eligible. Compliance with the WV Secretary of State and submission of a Taxpayer Identification Number (TIN) and Purchasing Affidavit are also required. Insurance requirements include specific minimum coverage amounts for Workers Compensation, Employers Liability, Commercial General Liability, Commercial Auto Liability, and Excess Liability. The commission will be named as an additional insured. Supplemental information, including claim, premium, and payroll data, will be provided to selected vendors after the Part One evaluation.
The proposals are due on May 13, 2026, at 3:00 PM EST. The bid notice states, Proposals due May 13, 2026 @3:00 pm, esdt.
The award criterion is based on the proposal that provides the highest possible service quality and lowest possible sustainable cost. The bid notice states, he commissioncouncil, in its sole opinion, will select the vendor whose program is determined to provide the highest possible service quality and lowest possible sustainable cost.
Vendors must submit their credentials, qualifications, and specific examples of current worker compensation programs. The bid notice states, Proposers are required to submit the firms credentials, qualifications and specific examples of current worker compensation programs in place in order to reflect the firms ability to provide the scope of services covered by this rfp.
Written questions regarding this RFP shall be due no later than 3:00 PM, EST on May 1, 2026. The bid notice states, Written questions regarding this rfp shall be due no later than 3:00 pm, est on may 1, 2026.