Receipt Proposal Government Bids & RFPs

Delivery is specified as 2 ea. every 60 days after receipt of order aro and reparable units.

Prospective vendors must satisfy qualification requirements, and interested vendors must submit a source approval request sar package.

Any cost for work performed prior to determination that equipment is beyond repairable limits shall be included in the unit prices.

Proposals must be received by the city no later than 11:00 a. m. prevailing time on October 6, 2026, and must be mailed or hand delivered to the dedicated lockbox.

Any proposals which specify payment upon contract signing will be deemed unresponsive and rejected, as the city is prohibited from paying for goods or services before they have been provided.

The winning proposal will not necessarily be that with the lowest cost, but that which provides the greatest value to the city, evaluated on the basis of which is the most advantageous, price and other factors considered.

Proposals will be reviewed to determine if the respondent has met the professional, administrative, and subject area requirements described in this rfp.

There will not be an informational meeting for this rfp process.

Failure to acknowledge receipt of all addenda will render the bid non responsive, and the bid will be rejected.

The period for receipt of proposals quotations has been extend to the date of 09 15 2026.

The project is anticipated for a winter 2026 delivery installation. it is anticipated that the project is planned for a winter 2026 delivery installation.

Payment for undisputed amounts will be made in monthly installments within thirty days after the district's written approval. payment for the work shall be made for all undisputed amounts in monthly installment payments within thirty 30 days after the consultant submits an itemized statement to the district for work actually completed and after the districts written approval of the work

The scope of services includes a one-year warranty support for return trips as needed during the installation process. and a oneyear warranty support for return trips as needed.

Selection will be based primarily on proposed fee, listed exclusions, project team qualifications, references, and overall proposal responsiveness and quality. selection of firm will be based primarily on: o proposed fee o any listed exclusions o project team qualifications o references o overall proposal responsiveness and quality.

Firms must provide a cover letter including firm introduction, contact info, business entity type, and team details. provide a cover letter including at minimum a brief introduction to the firm and subconsultants if any, firm contact information, type of business entity, identification of project principal authorized to represent the firm regarding all matters related to the proposal and who will be available, knowledgeable, and regularly attentive to the district and who will be the primary point of contact, brief introduction of proposed team, number of years the submitting firm has been in business, the size of the submitting firm number of employees, and an acknowledgement of any addenda, if issued.

Failure to include the required conflict of interest statement in the cover letter will result in immediate disqualification. failure to include this statement will be grounds for immediate disqualification of the submitting entity without consideration of its proposal.

A site visit is required during Part Two of the schedule to verify the schedule and site readiness for new FF&E. conduct site visit to verify schedule and the site is ready to receive new ffe

Preproposal questions are due by noon on September 10, 2026. preproposal questions due: september 10, 2026 by noon

Contacting district employees regarding the RFP before the contract is awarded is grounds for immediate disqualification. any such contact shall be grounds for the immediate disqualification of the submitting entity without consideration of its proposal.

Offers must be received by September 4th, 2026, 2:00 p. m. , pacific time, to be eligible for award. your offer shall be received by this office at or before september 4th, 2026, 2: 00 p. m. , pacific time, to be eligible for award.

The award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the requirements for acceptability. this award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the requirements for acceptability.