Receipt Request Government Bids & RFPs

The project is anticipated for a winter 2026 delivery installation. it is anticipated that the project is planned for a winter 2026 delivery installation.

Payment for undisputed amounts will be made in monthly installments within thirty days after the district's written approval. payment for the work shall be made for all undisputed amounts in monthly installment payments within thirty 30 days after the consultant submits an itemized statement to the district for work actually completed and after the districts written approval of the work

The scope of services includes a one-year warranty support for return trips as needed during the installation process. and a oneyear warranty support for return trips as needed.

Selection will be based primarily on proposed fee, listed exclusions, project team qualifications, references, and overall proposal responsiveness and quality. selection of firm will be based primarily on: o proposed fee o any listed exclusions o project team qualifications o references o overall proposal responsiveness and quality.

Firms must provide a cover letter including firm introduction, contact info, business entity type, and team details. provide a cover letter including at minimum a brief introduction to the firm and subconsultants if any, firm contact information, type of business entity, identification of project principal authorized to represent the firm regarding all matters related to the proposal and who will be available, knowledgeable, and regularly attentive to the district and who will be the primary point of contact, brief introduction of proposed team, number of years the submitting firm has been in business, the size of the submitting firm number of employees, and an acknowledgement of any addenda, if issued.

Failure to include the required conflict of interest statement in the cover letter will result in immediate disqualification. failure to include this statement will be grounds for immediate disqualification of the submitting entity without consideration of its proposal.

A site visit is required during Part Two of the schedule to verify the schedule and site readiness for new FF&E. conduct site visit to verify schedule and the site is ready to receive new ffe

Preproposal questions are due by noon on September 10, 2026. preproposal questions due: september 10, 2026 by noon

Contacting district employees regarding the RFP before the contract is awarded is grounds for immediate disqualification. any such contact shall be grounds for the immediate disqualification of the submitting entity without consideration of its proposal.

Attendance is mandatory for the pre proposal site visit on August 31, 2026, at 11:00 a. m. ct. attendance is mandatory.

The estimated total dollar value of the contract for one year is 20, 000 to 25, 000. the estimated total dollar value of the contract for one year is 20, 000 to 25, 000.

Terms of payment shall be net thirty 30 days from receipt of acceptable invoice and/or acceptance of conforming goods, whichever is later. terms of payment shall be net thirty 30 days from receipt of acceptable invoice and/or acceptance of conforming goods, whichever is later.

Seller warrants that it has good and merchantable title to the goods sold hereunder and that said goods shall conform to the descriptions and applicable specifications and samples. seller warrants that it has good and merchantable title to the goods sold hereunder and that said goods shall conform to the descriptions and applicable specifications and samples.

The quote will be awarded to that responsible, responsive vendor whose quote, conforming to this solicitation will be most advantageous to the gcrc with not only price but also availability of product, location and quality of productservice considered. the quote will be awarded to that responsible, responsive vendor whose quote, conforming to this solicitation will be most advantageous to the gcrc with not only price but also availability of product, location and quality of productservice considered.

A prospective bidder must affirmatively demonstrate bidders responsibility, including having adequate financial resources and a satisfactory record of performance. a prospective bidder must affirmatively demonstrate bidders responsibility.

Evidence in the form of samples may be requested if brand is other than specified. evidence in the form ofsamples may be requested if brand is other than specified.

Bidders aggrieved by the award of any solicitation or resulting contract, may file a written notice of protest with the purchasing administrator within sever 7 calendar days of award. bidders aggrieved by the award of any solicitation or resulting contract, may file a written notice of protest with the purchasing administrator within sever 7 calendar days of award.

If successful bidder defaults by failing to supply bonds and/or certificate of insurance within the ten 10 day period allotted, award shall pass to the next lowest bidder. if successful bidder defaults by failing to supply bonds and/or certificate of insurance within the ten 10 day period allotted, award shall pass to the next lowest bidder.