Shelf Pin Government Bids & RFPs

Deliveries will be made on a weekly or biweekly basis between July 1, 2026, and September 30, 2026. Deliveries will be made on a weekly or biweekly basis per individual orders placed by the food servicedepartment between **** through ****.

Payment will be made using Electronic Funds Transfer (EFT). Payment will be made using electronic funds transfer eft.

The government will award to the responsible offeror(s) whose offer, conforming to the solicitation, which is considered to be most advantageous to the government, with past performance and price considered. The government will award to the responsible offeror s whose offer, conforming to the solicitation, which is considered to be most advantageous to the government, with past performance and price considered.

Offerors must be responsible. The government will award to the responsible offeror s whose offer, conforming to the solicitation, which is considered to be most advantageous to the government, with past performance and price considered.

Faxed or mailed quotes will not be considered. Fax or mailed quotes will not be accepted.

The bid invitation details specify a required delivery date of **** for both line items.

The bid notice states that if bidding on items from a manufacturer other than the referenced manufacturer, the bidder must show for each item the stock part number and manufacturer of the item they propose to furnish, and illustrated bulletin or specification of alternate units proposed to be furnished must accompany the bid. Failure to do so will be deemed sufficient reason for rejection of the bid.

The bid notice states that all proposals must be submitted no later than May 6, 2026, at 5:00 PM CT. Any proposal submitted in any format after this deadline may be rejected.

The bid notice states that awards will be based upon those considerations which are in the best interest of the district and will be made to the responsive, responsible offerer whose RFP is judged to be the most effective and economical for the purpose intended, according to the requirements stated in this request for proposal. This RFP will be awarded to the lowest responsible, responsive and reputable bidder meeting specifications and evaluation criteria.

The bid notice requires vendors to submit nutritional analysis statements for each item bid, two references with company name, address, and contact information, a company profile, proposal assurance and disclosure (must be notarized), Buy American compliance, product analysis documentation, and child nutrition labels or product formulation statements.

The bid notice states that samples provided prior to the issuance of the proposal do not need to be resubmitted.

The bid notice states that the required delivery date for the requested items is 05/25/2026.

The bid notice states that if bidding anything other than the specified MPN, a spec sheet and visible picture must be provided. Illustrated bulletin or specification of alternate units proposed to be furnished must accompany your bid. Failure to do so will be deemed sufficient reason for rejection of your bid.

The bid notice states that all products must be delivered in clean, odor-free, and sturdy cases, and dairy and juice products with less than seven days shelf life will not be accepted. Additionally, replacement of damaged goods must take place within 24 hours of initial delivery.

The bid notice states that bids will be calculated by extending the quoted price by the estimated volume requested and award will be made on the basis of low total. In the event there is a tie of low bids or other complications which may arise, the bids will be referred to the food service director for recommendation of award, based upon quality of the product, labeled net weight, service preferences, location of the processing plant, or any other distinguishing factor felt to be a valid consideration.

The bid notice states that all bidders must have a written HACCP plan and working HACCP procedures in place at the time of bid submission. Written HACCP plans must be provided to the Columbus City Schools, Director of Food Services, upon request. Unannounced inspections by a representative of Columbus City Schools Food Service of all facilities used by the successful bidder must be permitted.

The bid notice states that failure of the successful bidder to deliver products in a timely manner may, at the discretion of the Columbus City Schools Director of Food Services, result in the cancellation of part or all of the bid agreement.

The bid notice states that unannounced inspections by a representative of Columbus City Schools Food Service of all facilities used by the successful bidder must be permitted.

The bid notice states that if you are submitting other than the preferred brand you must provide a sample by April 23, 2026, 12:00 PM. It also states that samples and testing at the discretion of the buyer, representative samples may be required for testing by the food service department in which case the bidder will be so notified.

The bid notice states that the deadline for submitting questions is 12:00 PM on April 30, 2026.