Security Vendor Government Bids & RFPs

The estimated completion date for the project, including installation and full operation of the control panel and gate controllers, is May 1, 2027. Specific deliverables have estimated due dates, such as the preconstruction meeting on August 7, 2026, and material ordering and delivery by August 31, 2026. The contract term is from June 31, 2026, to June 30, 2027.

Awarded respondents will submit invoices to the TJJD claims department via email or mail. Payment will be made within thirty (30) days from receipt of a correct and itemized invoice or billing statement. Payments are contingent upon the availability of appropriated funds.

The vendor shall state the manufacturer's warranty offered for the proposed equipment, including the number of years of coverage for parts and labor.

Selection of proposals for award will be based on the best value to TJJD. The evaluation will consider relevant experience and qualifications (25 points), methodology, budget, schedule compliance, quality controls, and safety (15 points), pricing (30 points), quality control and safety programs (10 points), and goods provided (20 points).

Respondents must submit a list of previous projects demonstrating qualification, including at least ten projects in the last five years, project names and locations, contact information, square footage, number of devices, and system platform types. An up-to-date and valid statement of qualifications for assigned personnel and manufacturer certifications for the contractor and installers are also required.

The contract may be terminated for cause due to vendor default or breach, with TJJD having the option to terminate immediately. Vendor will be liable for all costs and expenses incurred by TJJD in enforcing remedies. Failure to comply with specific clauses, such as the E-Verify program or data breach notification, can lead to contract termination and other sanctions.

There will be two mandatory site visits held on April 22, 2026, at 10:00 AM CT and April 23, 2026, at 1:00 PM CT at the Evins State Juvenile Correctional Facility. Failure to attend either mandatory site visit will result in the bid being considered non-responsive.

Respondents are required to provide samples of standard case management and management reports.

Any actual or prospective bidder, offeror, or respondent who considers themselves aggrieved may formally protest to the Chief Financial Officer (CFO) or their designee in writing within 10 workdays after the protesting party knows, or should have known, of the occurrence of the action that is protested.

The bid notice states that proposals must be received no later than 3:00 PM on Monday, May 11, 2026. Proposals must be received no later than 3:00pm on monday, may 11, 2026.

The bid notice mentions that the cost proposal should include any payment schedule setting forth the frequency and amount of progress payments, and identifying the tasks and deliverables milestones to be completed for each payment to be deemed earned. cost proposal should include any payment schedule setting forth the frequency and amount of progress payments, and identifying the tasks and deliverables milestones to be completed for each payment to be deemed earned.

The bid notice specifies a lifetime warranty on all binocular housings, with a minimum two-year warranty on imaging tubes and one year on glass. A lifetime warranty on all binocular housings with a minimum two 2 year warranty on imaging tubes and one 1 year on glass.

The bid notice indicates that proposals will be evaluated based on several criteria, including qualifications and experience of the project team, past performance and service on similar projects, proposed project completion dates, overall quality of submission, and total cost proposed. 1 qualifications and experience of project team 2 past performance and service on similar projects and responses from client references 3 proposed project completion dates 4 overall quality of submission 5 total cost proposed

The bid notice states that to be eligible for an award, a vendor must be deemed responsible, meaning they have the ability, capacity, and skill to provide the goods or services, a satisfactory record of integrity, reputation, judgment, and experience, and sufficient financial resources. To be eligible for an award, a vendor must be deemed responsible. A responsible vendor: Has the ability, capacity and skill to provide the goods or services required Can provide the goods or services within the time frame specified Has a satisfactory record of integrity, reputation, judgment and experience Has sufficient financial resources to provide the goods or services

The bid notice states that any vendor submitting a proposal may appeal a pending award prior to award by the city by submitting a written protest to the city's purchasing manager within five business days after the proposal opening. Any vendor submitting a proposal may appeal a pending award prior to award by the city. The appellant must: a. submit a written protest to the citys purchasing manager within five 5 business days after the proposal opening.

The bid notice provides an estimated cost of $6,000 per complete unit, with pricing for bridging existing night vision into BNVD to be determined. Estimated costs: 6, 000 per complete unit as specified above and to be determined on pricing to bridge existing night vision into bnvd based on custom order.

The deadline for submitting proposals for this RFP is July 9, 2026, at 12:00:00 PM CT. The effective date of qualification and term for all qualified vendors will commence on the day following Frisco ISD Board of Trustees approval, with the initial term ending on May 11, 2028.

The bid notice states that proposals will be evaluated based on criteria including purchase price (market price, hourly rate, emergency rates) for 30 points, reputation of the vendor and their goods/services (services and references of like-sized school districts) for 10 points, quality of the vendor's goods or services for 15 points, the extent to which the goods or services meet the district's needs for 15 points, the vendor's past relationship with the district for 10 points, the total long-term cost to the district to acquire the vendor's goods or services for 15 points, and any other relevant factor specifically listed in the request for bids or proposals for 5 points.

The bid notice states that proposals are evaluated and are either accepted or rejected by the board of trustees. Vendors may have their submission evaluated only once during the entire solicitation period. Frisco ISD will make vendor recommendations to trustees at the September board meeting, and applicants will be notified of the trustees' decisions.

The question cut-off date for this RFP is May 22, 2026, at 12:00:00 PM CT. Answers to questions will be published to all bidders on or before May 25, 2026.