School Taxes Government Bids & RFPs

Vendors should always state the number of calendar or working days required for the delivery of a product after the receipt of order (RO) or they should indicate the specific date upon which delivery will be made. The time required for delivery may be one of the most important considerations in determining who will be awarded the bid. In this connection successful bidders will be expected to deliver the materials and/or services they are providing within the specified time.

To receive payment for goods or services furnished to LCSD1, the vendor must submit an itemized invoice to Laramie County School District Number One, Accounts Payable, **** House Ave, Cheyenne, WY **** deviation will cause significant delay in payment. Further, our payment terms adhere to ****, which allows for 45 days after receipt for invoice payment.

Supplies or services furnished under any purchase order issued by LCSD1 shall be covered by the most favorable commercial warranties the bidder gives to any customer for such supplies or services. All warranty information and certificates shall be furnished and become the property of LCSD1 upon delivery of said items and all rights and remedies stated in the warranties must be honored by the bidder or his manufacturer.

Bids will be awarded to the lowest responsive and responsible bidder whose bid is most advantageous in price, conformity to the specifications and other specified criteria as determined by the purchasing office to be in the best interest of LCSD1.

A vendor or contractor wishing to do business with LCSD1 must have a Vendors Application Form on file in the purchasing office. Once your completed application has been received and approved, your company will be assigned a vendor number in our system. A vendor must also register on Rocky Mountain e-Purchasing System. Bidding on some of the products purchased by the purchasing department is limited to vendors whose products are listed on the districts Qualified Products Lists (QPL) for those items.

Representatives from my firm will not make vendor visits to district buildings, including school locations, without the expressed consent from the district purchasing office.

If you desire to have your product considered for future inclusion on the Qualified Products List for purchase by the district, it will be necessary for you to provide adequate samples, free of charge, for testing and evaluation prior to the bid process.

Failure to respond three times may result in removal from the bid list. Failure to furnish the items awarded from a bid may eliminate the bidder from the active bidders list.

The site work bid package has a start date of June 15, 2026, and is to be completed by July 17, 2026. The repair work bid package has a start date of July 27, 2026, and is to be completed by August 21, 2026.

The bid notice states that monthly payments may be made by the owner to the contractor, with 95 percent of each estimate paid prior to project completion. Five percent of the contract amount will be withheld until final acceptance, submission of an affidavit of wages paid, and receipt of applicable releases.

The contract documents state that the contractor warrants to the owner and architect that materials and equipment furnished will be of good quality and new, and that the work will conform to the contract documents and be free from defects, except for those inherent in the quality of the work permitted by the contract documents. The contractor's warranty excludes remedy for damage or defect caused by abuse, alterations not executed by the contractor, improper or insufficient maintenance, improper operation, or normal wear and tear.

Bids will be on a lump sum basis awarded to the lowest responsive bidder.

In accordance with state law, bidders are required to have a current Washington State contractor's license at the time of submitting bids.

The bidder accepts the provisions of the contract agreement as to liquidated damages in the event of failure to complete the work on time. Liquidated damages shall be assessed at $500/day.

The bid form states that the bidder has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the work.

The bid notice does not explicitly state a deadline for challenging the bid process or results.

Any discrimination shall be deemed a violation of this bid and shall render this bid subject to forfeiture. Failure to comply with the drug-free workplace act or enforce these requirements can result in immediate contract cancellation. Failure to comply with requirements regarding felony crimes against children can result in immediate contract cancellation.

The project is to be completed between June 9 and August 21, 2026, for both design options.

All products shall be warranted to be free from defects in material and workmanship upon installation, with the warranty beginning on the date of acceptance. For video systems, non-interactive displays and sound systems have a 5-year warranty, and cabling, converters, extenders, and other equipment have the standard manufacturer's warranty. The AV system contractor shall be available on call and respond on-site within 24 hours notice, without cost to the owner, during the first 12 months of full-scale operation following acceptance.

Equipment shall be built and tested by a manufacturer regularly engaged in production for a minimum of five years. The equipment supplier shall maintain permanent service facilities geographically located within a reasonable distance and have at least five years of continuous experience. The installation shall be performed by qualified personnel with at least three years of continuous experience. The project manager shall be PMP certified or have a minimum of three years of project management experience.

The contractor and each subcontractor will be expected to have visited the site and appraised the existing situation and circumstances of operation.

Bidders who do not comply with checking for any changes, posted questions and answers to this solicitation may be disqualified from the bidding process.

The bid notice states that projects listed must be completed within 6 weeks from receipt of purchase order.

The bid notice states that it is customary that payment terms will be net 30 days from invoice date.

The bid notice states that all bidders submitting proposals for labor or product should attach the nature, extent and conditions of all warranties.

The bid notice states that bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid.

The bid notice states that prospective bidders and contractors shall be properly licensed, certified, or registered with appropriate governmental or regulatory authorities and must be prepared to demonstrate to the Jefferson County Board of Education the board their fitness and ability to provide the product, material, or service on the terms and conditions specified.

The bid notice states that if the contractor violates the domestic steel requirements of subsection a, and domestic steel is not used, there shall be a downward adjustment in the contract price equal to any realized savings or benefits to the contractor.

The bid notice states that a required pre-bid conference will begin at 9:00 a. m. on Thursday, May 28, 2026, at Johnson Elementary, and immediately following, bidders will visit Corner Middle and Fultondale High School.

The bid notice states that the board reserves the right to request demonstrations or samples of products or services before an award is made. When applicable, the bidder shall satisfy the request within seven 7 days. Failure to provide samples as requested will result in rejection of the product for award consideration.

The bid notice states that bids may be disqualified before the awarding of the contract for failure to mark the envelope as required, failure to sign a bid document on any signature line, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature on the bid form, or failure to attend the pre-bid meeting if required.