Surface Services Government Bids & RFPs

The offer due date is July 27, 2026, at 17:00 hrs local time.

Payment will be made by the Financial Management Officer, American Embassy Kathmandu. Invoices should be submitted to the office identified in block 18b of the **** Added Tax (VAT) should be shown as a separate item on invoices.

Award will be made to the lowest priced, acceptable, responsible offeror.

Offerors must provide proof of SAM registration, demonstrate prior experience with relevant past performance information and references, and provide evidence of necessary personnel, equipment, and financial resources. They must also address their plan to obtain local licenses and permits.

A site visit is mandatory and will be held on June 15, 2026, at 10:00 am local time at Phora Durbar, Kantipath. Prospective offerors should contact ***@***. *. * for additional information or to arrange entry.

Offers that are unreasonably low or high in price may be rejected. Failure to comply with solicitation terms, including technical information requirements, can lead to disqualification.

The entire work must be completed and ready for use no later than September 30, 2026.

Progress payments will be made monthly based on estimates of work accomplished, approved by the contracting officer. Final payment will be made upon completion and acceptance of all work.

A warranty of construction is required for a period of one year from the date of final acceptance of the work.

The government may perform a comparative evaluation comparing quotations to each other to select the contractor that is best suited and provides the best value, considering the evaluation factors of technical, price, and past performance.

Vendors must have an active registration in SAM. gov at the time of submission. Specific qualifications for competent persons and SSHO are detailed in the solicitation.

Site visits are highly recommended prior to providing a quote. If dates/times are not included, contact the technical point of contact to schedule a visit.

Failure to adhere to solicitation instructions, submit required documentation, maintain SAM. gov registration, or respond to quote verification may result in quotes being deemed nonresponsive.

The estimated cost of the work is between $100,000 and $250,000.

The updated anticipated period of performance is 02/02/2027 - 05/18/2027, which is 105 calendar days, subject to change.

Companies must provide a capability statement demonstrating sufficient qualification capabilities of experience in work similar in type and scope, including contract numbers, project titles, dollar amounts, points of contact, and telephone numbers. They must also provide evidence of access or will have access to Philadelphia Gear Timken's proprietary components, such as a signed agreement or licensing agreement.

Failure to respond or submit information in sufficient detail may result in a company not being considered a likely offeror when making a decision on whether or how to set aside a solicitation for restricted competition.

The proposal deadline is Tuesday, June 30, 2026, at 10 AM ET.

Quotations are sought from qualified small business concerns.

Work shall be completed 90 calendar days of the start date provided on the notice to proceed.

Construction warranty shall be based on the date of final acceptance of the work and remain in effect for one year.

Work shall be performed by a contractor with a minimum of five years of experience in historic wood floor restoration.

All bidders are urged to visit the job site and examine existing conditions before submitting bids. Contractors will be accountable for understanding existing conditions.

Provide a sample of a finished wood plank with three coats of water-based bona hd high-traffic clear polyurethane, demonstrating that the wood plank, finish color and sheen matches the existing flooring.