Design Festival Government Bids & RFPs

Proposals are due by November 30, 2026, at 4:00 PM EST. The RFP states: proposals due november 30, 2026, at 4: 00 p. m. est.

Vendor pays the town: 50% within 3 days after award, remaining 50% by May 1, 2027. The RFP states: fifty percent (50) of the contract fee is due from the vendor at contract execution, no later than three (3) days after award.

The evaluation uses weighted criteria including artist quality, experience, payment to town, production plan, financial capacity, and compliance. The RFP states: artist quality, popularity, and fit with the 30 draw and appeal for the event audience, event reputation, and appropriateness for a public, allages event.

Proposers must have at least 3 years of experience booking or producing live music for public events of comparable size. The RFP states: at least three (3) years of experience booking or producing live music for public events of comparable size.

Failure to pay installments on time is a material breach. The RFP states: failure to pay any installment on time is a material breach and may result in immediate termination, forfeiture of amounts already paid, and the towns pursuit of all legal remedies for unpaid amounts.

Protests must be submitted within 10 days after knowing the facts, and no more than 15 days after notice of award. The RFP states: submitted within ten (10) days after the protester knows or should have known of the facts giving rise to it, and in no event more than fifteen (15) calendar days after notice of award.

Proposals may be rejected if nonresponsive, late, or if payment offer is outside the sealed envelope. The RFP states: a proposal that omits the sealed payment offer envelope, or that states its payment offer anywhere outside that envelope, may be rejected as nonresponsive.

Final payment will be made following completion of the mural, submission of all required town forms and documentation, and approval of the completed artwork by the town of frederick arts committee.

Proposals will be evaluated based on their ability to: reflect fredericks history, community, and identity; create a cohesive and visually engaging mural; incorporate the spirit of fredericks mining heritage and presentday community; celebrate the community in an inclusive and welcoming manner; meet the design and technical requirements of the project; appropriately utilize the full mural space; demonstrate artistic quality and creativity; create a durable and appropriate public artwork for the project location; align with the goals of the town of frederick arts master plan.

Artists must be available to install the mural onsite at 323 fifth street, frederick, co **** during the month of december 2026.

The town will not accept designs that include: logos, copyrighted or trademarked images, advertisements or promotional material, political messages or symbols, commercial messages or symbols, religious messages or symbols, sexual themes or imagery, or content that is otherwise inappropriate for a public facility.

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Submissions will be evaluated based on: criteria weight relevant experience qualifications 30 technical capabilities equipment 25 references past performance 20 pricing 15 responsiveness completeness of proposal 10.

Interested firms must demonstrate the following: proven track record supporting similar venues or events minimum 5 years.

We have right to reject any proposals that do not meet the submission instructions.

The vendor shall deliver the rented units within twentyfour 24 calendar hours of the initial order.

Thornton's standard payment terms are net thirty 30 calendar days after receipt of an invoice.

The vendor shall be responsible for their own units in regards to damage caused by weather or vandalism.

Proposing vendors must submit a current copy of their W9 and references.

Failure to deliver per requested date may result in the cancellation of services.

The deadline to submit additional questions is **** 5: 00 p. m.

Proposals submitted without individual item prices listed will be considered as nonresponsive and rejected.

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