Water Tanker Government Bids & RFPs

Products shall be delivered within 48 hours of receipt of order, with emergency deliveries within 24 hours. for typical orders, products shall be delivered within 48 hours of receipt of order

Payment terms are net 30. all payment terms shall be net 30

Evaluation criteria include price, responsive and responsible bidder, ability to meet specifications, and past performance. the criteria to be used for the bid evaluation include but are not limited to: o price o responsive and responsible bidder

Vendors must provide a statement of qualifications and three public water system references. provide a statement of qualifications soq with your submission and vendors shall furnish the names, addresses and telephone numbers of a minimum of three 3 public water system organizations

Questions must be submitted in writing via email by 10/28/2026 at 12:00 PM noon. questions due **** by 12: 00 pm noon

Failure to meet mandatory requirements may result in nonresponsive bid. if the vendor fails to meet any mandatory requirement, their bid may be considered nonresponsive

Bids must be uploaded electronically by November 19, 2026 at 11:00 AM. The notice states electronically sealed bids will be opened at that time.

Payment is based on documented gallons actually transported and accepted, subject to town verification. Invoices must itemize each load, applicable bid item, unit price, gallons, and extended amount.

Award shall be made to the lowest responsible and responsive bidder based on the total base bid, subject to all requirements of the bid documents and applicable law.

Bidders must provide experience and qualifications prior to contract award, along with business registration certificates, noncollusion affidavit, and insurance certificates.

Bidders are responsible for examining site access, loading arrangements, hose connections, and equipment requirements. The document states bidders are responsible for examining site access, loading arrangements, hose connections, receiving facility restrictions, and equipment requirements.

Failure to complete the ownership disclosure form will be grounds for the rejection of the bid proposal. Also, bids received after the deadline will not be accepted.

Bids must be received by 11:00 a. m. on Tuesday, October 27th, 2026. all bids must be received in the purchasing office, no later than 11: 00 a. m. , local time, tuesday, october 27th, 2026.

The city evaluates bids considering compliance with specifications, references, delivery time, total delivered net price, bidder past history, and availability of quick response. the city of middletown will evaluate the bids received considering such facts as listed below

Bidders must comply with Ohio EPA regulations and provide proof of approval. consideration will be given only to those bidders whose chemicals, substances, and materials are listed on the current approval schedule of the ohio epa or can otherwise present proof of approval.

Repeated delivery failures may nullify the contract, and the city may purchase from other sources at the bidder's expense. repeated failures to make deliveries within the prescribed time period may result in the contract being nullified.

Bids may be rejected if not in conformity, if erasures are not explained, or if required documents are missing. proposals having any erasures or corrections thereon will be rejected unless explained or noted over the signature of the bidder.

Proposals must be submitted by 2:00 p. m. on Thursday, October 29, 2026. The RFP states: proposals shall be submitted in pdf format via bidnet, no later than 2:00 p. m. on thursday, october 29, 2026.

Evaluation criteria include scope of work (20%), technical competence (30%), past performance (25%), and fixed price costing form (25%). The RFP states: proposals and contractor selection will be evaluated based on the following minimum criteria.

Proposers must have three years in chemical delivery business delivering sodium hypochlorite 12. 5% in bulk and drums. The RFP states: describe proposers experience meeting the requirement of three (3) years in the chemical delivery business.

The preproposal meeting and site visits are mandatory. The RFP states: the preproposal meeting and site visits are mandatory. reservations are required to attend.

Questions must be submitted by 10:00 a. m. on Thursday, October 22, 2026. The RFP states: all questions regarding the rfp shall be submitted via the water authoritys online vendor portal. . . no later than 10:00 a. m. on thursday, october 22, 2026.

Failure to comply with RFP requirements may result in disqualification. The RFP states: failure to submit information in accordance with this rfps requirements and procedures may be cause for disqualification.

The contract maximum amount is $800,000. The RFP states: contract maximum amount shall not exceed 800,000 for all contracts awarded.