Election Polling Government Bids & RFPs

Proposal submission deadline is January 13, 2027 at 1:30 PM. The contract covers elections in May and November of 2027 and 2028, with option to extend for **** submission deadline: january 13, 2027, 1: 30pm

Proposals are requested from qualified logistics and moving companies to assist with deployment and retrieval of voting equipment. the montgomery county board of elections is requesting proposals from qualified logistics and moving companies

Prospective bidders are highly encouraged to view the equipment in person. we highly encourage prospective bidders to view the equipment in person to ensure accurate quoting and logistical planning

Proposer questions deadline is December 1, 2026 at 3:00 PM. proposer questions deadline: december 1, 2026, 3: 00pm

All potential proposers must attend the mandatory preproposal meeting. all potential proposers must attend the mandatory preproposal meeting that is listed in the official rfp on the opengov website

Delivery to each polling place location must be completed at least one day before the election day. deliver voting machine equipment packages to each polling place location at least one day before the election day.

Payment shall be made for all services provided to and accepted by the county. payment shall be made for all services provided to and accepted by the county.

The county intends to award contracts to the lowest responsible bidder for each of the six following geographical zones individually. the county intends to award contracts to the lowest responsible bidder for each of the six following geographical zones individually

Bidders must have minimum experience as a moving contractor or subcontractor, and must submit required licenses and documentation of experience. all required licenses and documentation of experience should also be submitted with the bid.

Liquidated damages of **** per item will be assessed for misdelivery, plus an additional **** per hour for failure to correct the error. liquidated damages of **** for each occurrence.

All bidders are expected to inspect the sites where services are to be performed and to satisfy themselves as to all general and local conditions. all bidders are expected to inspect the sites where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract.

Bids from entities that have not followed the registration and download requirement will not be accepted. the county will not accept bids from persons or business entities that have not followed this requirement.

The bid opening date is set for October 7, 2026. bid opening date: october 7, 2026

The contractor shall return the handicapped accessibility equipment to the county warehouses sometime during December, 2028, a date and time to be mutually determined by the delivery contact persons designated by the county and the contractor.

Payment shall be made for all services provided to and accepted by the county.

The county shall award the contract, if at all, to the lowest responsible bidders for the zones set forth in schedule b as set forth herein.

Bidders shall have a minimum of two years experience as a moving contractor of any goods, equipment or material that required time sensitive, multisite deliveries within a defined time period.

If any handicapped accessibility equipment is delivered to the wrong polling station, and or not correctly delivered by 5: 30 am on the day of the elections, the board of elections will consider the items to be misdelivered and subject to liquidated damages of **** for each occurrence.

The county will hold a prebid mandatory conference at the county warehouse located at 450 saw mill river road, ardsley, new york hereinafter referred to as the county warehouse on september 29, 2026 at 10: 00 a. m. this meeting is mandatory, and all potential bidders are required to attend.

No bidder will be awarded a contract for more than three zones.

Bidders shall have a minimum of two years experience as a moving contractor of any goods, equipment or material that required time sensitive, multisite deliveries within a defined time period.