This is a public tender notice from the City and County of Honolulu for the supply of one midsize sport utility vehicle and one compact sport utility vehicle. Offerors can submit bids for either plugin hybrid electric vehicles (PHEV) or hybrid electric vehicles (HEV). The award will be made to the responsive and responsible offeror with the lowest evaluated total price for the highest preference listed for each item. The deadline for submitting offers is May 1, 2026. Delivery is to be made within 360 calendar days of the notice to proceed. The vehicles must meet specific minimum specifications, including powertrain, safety, and accessories. Warranties for hybrid system components and bumper-to-bumper coverage are required. The contractor must have an established service and repair facility on Oahu authorized by the vehicle manufacturer. All offers must be submitted as hardcopies. The City reserves the right to exercise a purchase option within 180 calendar days after contract execution.
The delivery shall be made FOB destination within three hundred sixty (360) calendar days of the commencement date on the notice to proceed (NTP), unless otherwise extended by written amendment, a letter from the Director of Budget and Fiscal Services, or a contractor's request with written approval. Deliveries shall be made during regular city business hours to the Department of Facility Maintenance, Division of Automotive Equipment Service, Halawa Corporation Yard, **** Iwaena Street, Aiea, Hawaii 96701. The bid notice states: Delivery shall be made fob destination within three hundred sixty 360 calendar days of the commencement date on the noticetoproceed ntp, unless otherwise extended by: a. written amendment agreed upon by both parties b. a letter issued by the department of budget and fiscal services director or designee and acceptance of the extension by endorsement on said letter by the contractor or c. request of a letter submitted by the contractor and written approval from the department of budget and fiscal services director or designee.
The bid notice does not explicitly detail the payment terms beyond stating that the city agrees to pay the contractor for satisfactory performance and completion of the work in accordance with the payment schedule and provisions set forth in Appendix C, Appendix D, and Appendix E. The total amount of the agreement shall not exceed the stated dollar amount, inclusive of all taxes. The bid notice states: he city agrees to pay the contractor for the satisfactory performance andcompletion of the work in accordance with the payments schedule and provisions, all as setforth in appendix c: pricingcertifications, appendix d: special provisions and appendix e: general terms and conditions. the total amount of this agreement shall not exceed dollaramount spelled out xx. xx, which is the maximum payable under this agreement andinclusive of all taxes.
For plugin hybrid vehicles, the manufacturer's 8-year or 100,000-mile warranty on hybrid system components, including the battery pack, with the lowest deductible available, is required. For hybrid electric vehicles (non-plugin), the manufacturer's 8-year or 100,000-mile warranty on hybrid system components, including the battery pack, with the lowest deductible available, is also required. In both cases, the manufacturer's standard bumper-to-bumper warranty on all other items is necessary. All warranties must be submitted in writing and will become part of the contract. The warranty period begins on the date of acceptance of the vehicle by the city. The bid notice states: plugin hybrid vehicle the vehicle manufacturers 8year or 100, 000 mile warranty, whichever occurs first, on plugin hybrid system components including battery pack, zero or lowest deductible amount available from the manufacturer shall be provided. manufacturers standard bumper to bumper warranty on all other items. all warranties expressed or implied must be submitted in writing and will become a part of the contract. and hybrid electric vehicle non plugin the vehicle manufacturers 8year or 100, 000 mile warranty, whichever occurs first, on hybrid system components including battery pack, zero or lowest deductible amount available from the manufacturer shall be provided. manufacturers standard bumper to bumper warranty on all other items. all warranties expressed or implied must be submitted in writing and will become a part of the contract.
The award will be made to the responsive and responsible offerors with the lowest evaluated total price for the highest preference listed for each item. The city's preference is to purchase vehicles with reduced dependence on petroleum-based fuels. The bid notice states: he city shall make award to the responsive and responsible offerors with the lowest evaluated total price for the highest preference listed for each item.
Prior to award, the successful offeror must be registered as compliant on the State of Hawaii Compliance Express system or submit required tax clearances, a certificate of compliance with the State Department of Labor and Industrial Relations, and a certificate of good standing with the Department of Commerce and Consumer Affairs Business Registration Division. Offerors must also satisfy the license requirements of the Motor Vehicle Industry Licensing Act. The bid notice states: prior to the award of the contract, the successful offeror shall be registered as compliant on the state of hawaii compliance express system http:vendors. ehawaii. gov or submit the required tax clearances from the state department of taxation and internal revenue service, the certificate of compliance with the state department of labor and industrial relations, and the certificate of good standing with the department of commerce and consumer affairs business registration division. and section 437 of the hawaii revised statues hrs, as amended, provides for the regulating and licensing of motor vehicle manufacturers and distributors and their branches and representatives, motor vehicle dealers, salesmen, auctions and auctioneers, and any other person who engages in the business of selling or purchasing motor vehicles in the state. therefore, any prospective offeror who is interested in offering to sell motor vehicles to the city shall satisfy the license requirement set forth in the statute at the bid opening time and date and throughout the entire term of the contract.
The bid notice does not explicitly detail specific penalties for non-compliance. However, it does mention that failure to meet contract requirements will constitute a breach of contract that may result in suspension or debarment, and the exercise of rights and remedies as provided by law. The bid notice states: he offeror understands that failure to meet contract requirements will constitute a breach of contract that may result in suspension or debarment, and the exercise of rights and remedies as provided by law.
The bid notice explicitly states that unsolicited samples or descriptive literature will not be examined or tested and will not be deemed to vary any of the city's provisions or requirements. Therefore, sample submission is not required. The bid notice states: he offeror shall not include samples or descriptive literature unless expressly requested. any unsolicited samples, descriptive literature, or attachments will not be examined or tested, and will not be deemed to vary any of the citys provisions or requirements.
The deadline to submit requests for clarifications and substitutions is April 22, 2026. The bid notice states: deadline to submit requests for clarificationssubstitutions: april 22, 2026.
