Allegheny County Housing Authority is seeking bids for elevator preventative maintenance services for various locations. The contract will be awarded on a low bid basis, considering responsiveness and responsibility. A pre-bid conference is scheduled for June 30, 2026. The bid submittal deadline is July 17, 2026, at 10:00 AM EST. Questions must be submitted by July 10, 2026. The scope of work includes comprehensive maintenance, inspection, cleaning, lubrication, adjustment, repair, and replacement of components for all vertical transportation equipment. Bidders must adhere to specific formatting and submission requirements outlined in the IFB document.
The bid submittal return deadline is Friday, July 17, 2026, 10:00 AM EST.
The agency will not pay any deposit or retainer fees. Invoicing requirements include clear identification of travel time, site arrival and departure times, service call details, and billable material costs. Travel expenses and surcharges are not allowed.
The document does not explicitly state a warranty period for the services provided, but it does mention that the contractor accepts full responsibility for the equipment as it exists on the effective date and will leave it in a condition acceptable to the owner at the termination date.
The agency intends to retain a contractor pursuant to a low bid basis, also taking into consideration responsiveness and responsibility.
Bidders must demonstrate managerial and financial capacity, provide professional resumes, a description of their background and organization, and a listing of former or current clients for similar services. They must also submit licensing and insurance information.
Failure to abide by certain directives, such as unauthorized subcontracting or not obtaining documents from the correct source, may result in rejection of the bid or cancellation of the contract. Contractors failing to execute statutory tests may be responsible for fines assessed by the AHJ.
A pre-bid conference is scheduled, which includes an optional walkthrough of the properties. The scheduled conference identified on page 3 of this document is, pursuant to HUD regulation, not mandatory.
The question submittal deadline is Friday, July 10, 2026, 10:00 AM EST. All questions must be submitted through the Housing Agency Marketplace.
Bidders may be disqualified if they fail to obtain bid documents from the correct source, communicate with unauthorized agency staff, submit incomplete bids, or fail to meet the requirements of the IFB.
