This is a solicitation for comprehensive roof repairs at the Veterans Affairs Palo Alto Health Care System. The procurement is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The award will be made using a tradeoff approach, considering technical factors, past performance, and price. Key requirements include performing all work in accordance with applicable codes and regulations, minimizing impact on facility operations, and adhering to specified working hours. The period of performance is approximately 180 calendar days after Notice to Proceed. Offerors must be validated in the SBA's Small Business Search (SBS) database. A mandatory site visit is scheduled for May 19, 2026. Requests for Information (RFIs) are due by May 22, 2026. Proposals are due by June 5, 2026, and must be submitted via email. Bid, performance, and payment bonds are required. The estimated value is between $2,000,000 and $5,000,000.
The contractor shall begin performance within 180 calendar days and complete it within 180 calendar days after receiving award, notice to proceed. The period of performance is approximately 180 calendar days after issuance of notice to proceed.
The bid notice does not explicitly state payment terms. However, it mentions that payment will be made by the **** Financial Services Center and refers to prompt payment for construction contracts.
The bid notice states that in addition to the requirements of the warranty of the construction clause, the repairs will require a total of 5 years of warranty from the date the VA accepts all work. For some specific roof membrane applications, a 20-year total system manufacturers warranty is also mentioned.
The bid notice states that an award will be made to the responsible offeror whose offer, conforming to the RFP, will be most advantageous to the government, pursuant to a tradeoff approach. The government's evaluation will be based on technical factors, past performance, and price, with technical and past performance being equally important to price.
Offerors must be validated in the Small Business Administration (SBA) Small Business Search (SBS) database at the time proposals are due and prior to award. The procurement is a total SDVOSB set-aside, meaning offerors must be certified as a Service-Disabled Veteran-Owned Small Business. The applicable NAICS code is ****, with a size standard of $45. 0 million. Offerors must also be registered in the System for Award Management (SAM).
The bid notice does not explicitly detail penalties for non-compliance. However, it references clauses related to contract termination for default and liquidated damages, which would imply penalties for failure to meet contract requirements.
A site visit will take place on Tuesday, May 19, 2026, from 9:00 am to 12:00 pm Pacific Time. The meeting place is Veterans Affairs Palo Alto Health Care System, Palo Alto Division PAD at **** Miranda Avenue, Palo Alto, CA **** outside the entrance to the main hospital, building 100. Offerors are urged and expected to inspect the site.
The bid notice does not mention any requirement for sample submission.
The bid notice specifies a deadline for Requests for Information (RFIs) as Friday, May 22, 2026, at 8:00 am Pacific Time. It does not explicitly mention a deadline for formal protests or challenges after award.
The disclosure of magnitudes per Veterans Affairs VA Acquisition Regulations (VAAR) is between $2,000,000 and $5,000,000.
