Heated Office Government Bids & RFPs

Entire shipment must be delivered no later than 12/30/26. Delivery quoted must be stated in terms of work days after receipt of the order. entire shipment must be delivered no later than ****

Vendor must submit product warranty information if applicable with bid submission. vendor must submit product warranty information if applicable with bid submission

Evaluation method: unit price and delivery time will be factored to determine lowest best bid received. evaluation method unit price delivery time will be factored in the evaluation process to determine lowest best bid received

Vendor must be an authorized distributor of product, proof must be submitted with bid. vendor must be an authorized distributor of product proof must be submitted with bid

If a potential bidder does not notify the division of purchases and supplies in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a protest of award. does not notify the division of purchases and supplies in advance of the bid opening date

Bids received after the closing date, closing time or sent to any other email address not identified in the bidders instructions cannot be considered. bids received after the closing date, closing time or sent to any other email address not identified in the bidders instructions cannot be considered

Total award not to exceed $3,**** award not to exceed 3, ****

The county remits payments via electronic funds transfer (EFT) known as Vendor Direct. the county of westchester remits vendor payments via an electronic funds transfer eft program known as vendor direct.

All items must be guaranteed against faulty materials and workmanship. all items delivered must be guaranteed against faulty materials and workmanship.

Failure to deliver may cause order cancellation and removal from bidder list. failure to deliver within the specified time may be cause for cancellation of the order andor the removal of bidders name from bidders list.

Bids may be rejected for non-acceptance of EFT payment. any successful bidder that will not accept payment in that method will be considered nonresponsive to our solicitation and their bid may be rejected.

Vendor payments are remitted via an electronic funds transfer eft program known as vendor direct.

All items delivered must be guaranteed against faulty materials and workmanship.

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidders name from bidders list.

The required unit must meet local regulatory standards and have a two year parts and labor warranty.

Interested sources must provide information including company name, address, point of contact, and size status.

Failure to respond to all questions in this sources sought will determine the interested party as non responsive.

Bids must be hand delivered to the city secretary office until 5:00 p. m. on August 25, 2026. hand delivered bids may be received at the city secretary office, **** houston st. , 3rd. floor, laredo, texas **** until 5: 00 p. m. on august 25, 2026

All invoices to the city of laredo have a 30 day term from receipt of supplies or completion of services. all invoices to the city of laredo have a 30 day term from receipt of supplies or completion of services.

Copies of the manufacturers warranty on the manufacturers letterhead must be submitted with the bid. warrantyattachment required copies of the manufacturers warranty on the manufacturers letterhead must be submitted with the bid.

The contract will be awarded to the lowest responsive responsible bidder. this contract will be awarded to the lowest responsive responsible bidders in accordance to the provisions of chapters 252 and 271 of the state of texas local government code.

Bidders must submit a conflict of interest questionnaire and a noncollusive affidavit form. conflict of interest attachment required form must be signed and submitted as part of your bid.

Samples, when required, must be submitted within the time specified, at no expense to the city of laredo. samples, when required, must be submitted within the time specified, at no expense to the city of laredo.

Clarification requests must be submitted in writing through email seven 7 days prior to the scheduled bid deadline. they may submit to the city purchasing agent on or before seven 7 calendar days prior to the scheduled bid deadline a request for clarification which must be submitted in writing through email seven 7 days prior to the scheduled date for opening to: city of laredo purchasing agent jaime zapata ****, thomas ave, laredo, tx **** email: ***@***. *. * or questions responses section on citebid system.

Bids may be rejected if a bidder misstates or conceals any material fact in the bid. the city may reject a bid if: a bidder misstates or conceals any material fact in the bid.