The City of Fredericksburg is soliciting bids for the delivery and installation of a freestanding pole barn. Bidders must include design specifications with their bids. The contract period is from May 1, 2026, to June 30, 2026. Bids are due by April 10, 2026, at 2:00 PM EST. An optional pre-bid conference will be held on March 27, 2026. Clarification requests must be submitted in writing by April 3, 2026. The award will be made to the lowest responsive and responsible bidder. Contractors must be licensed in Virginia according to the contract value. All materials and equipment are guaranteed for 10 years. As-built drawings, maintenance manuals, parts lists, and warranties must be provided before final payment.
The bid submission deadline is April 10, 2026, at 2:00 PM EST. The work is to be completed by June 30, 2026.
The City will pay invoices within 30 days of receipt. Any invoice not paid within 30 days will accrue 1% interest per month.
All materials and equipment shall be fully guaranteed against defects in material and workmanship for a period of 10 years following the date of delivery.
The City will make the award on a total sum basis to the lowest responsive and responsible bidder.
The vendor must have the capability and capacity in all respects to fully satisfy all of the contractual requirements.
If the contractor does not cure a default within 30 days after receiving notice, the City may terminate the contract, exercise all remedies available at law, and collect liquidated damages if available under special contract terms.
An optional pre-bid conference will be held at 12:00 PM on March 27, 2026, at the Dixon Park Maintenance Facility. Your signature on this solicitation constitutes certification that you have inspected the job site.
If any prospective bidder has questions about the specifications or other solicitation documents, then it is the bidder's responsibility to contact the procurement officer in writing, no later than April 3, 2026, 2:00 PM EST.
