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This is a presolicitation notice for a sole source contract to award to Sierra 7, Inc. for the Avasure Mobile Two-Way Telesitter Platform, equipment, and services. The equipment is provided only through the OEM and Sierra 7, their authorized distributor. The place of performance is the Robert J. Dole VA Medical Center in Wichita, KS. The NAICS code is **** and the PSC is 6515. This notice is not a request for quotations. Interested parties may express their interest by providing a capabilities statement no later than April 2, 2026, at 12:00 PM Central Time via email. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability to provide the required services. If no viable responses are received, the VA will negotiate solely with Sierra 7, Inc. The contract will include virtual telesitter technology, equipment, and installation. The system and its components must be approved for the VA network, including FIPS compliance, and have an approved ERA and TRM. Deliverables include Guardian Mobile 2-way FIPS, monitor stations, Dell Pro Max Slim Base Servers, mounts, power cords, and spare parts kits. Avasure install services, project management services, and clinical onsite go-live support are also included. The software is warranted to be free of material defects and functions in conformance with its specifications for the duration of the client's active subscription term. A three-year warranty is included for the Guardian Mobile 2-way FIPS. Vendor representatives must check in with biomedical engineering, coordinate onsite visits with the COR, and adhere to site conditions regarding smoking, eating, drinking, and maintaining a safe environment. Vendor is responsible for cleaning work areas and protecting property from damage. Shipping and delivery instructions are provided, requiring delivery to the Robert J. Dole VA Medical Facility. Security requirements for unclassified information technology resources are detailed, including compliance with federal laws, regulations, standards, and VA directives. Contractors are subject to the same security requirements as VA personnel, including background investigations and potential security clearances. Data breach and privacy incident protocols are extensively outlined, including notification requirements, risk analysis, and liquidated damages for data breaches. Training requirements for contractor employees on cybersecurity and privacy are also specified.
The statement of work indicates that all equipment shall be delivered and installed no later than 30 days after award.
The Guardian Mobile 2-way FIPS includes a 3-year warranty once the Avasure software license is purchased, covering troubleshooting, maintenance, and technical service per device. The software is warranted to be free of material defects and functions in conformance with its specifications for the duration of the client's active subscription term. Avasure software standard also includes warranty coverage for purchased equipment.
Interested parties may express their interest by providing a capabilities statement no later than **** at 12:00 pm central time. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services.
If the contractor violates any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause.
Vendor onsite visits shall be coordinated with the COR or designee before being scheduled or conducted.
