This is an invitation for sealed bids for annual athletic field maintenance for Maury County Public Schools. Bids must be received by 2:00 PM on Tuesday, May 12, 2026. A mandatory site visit is scheduled for Wednesday, May 6th at 9:00 AM at E. A. Cox Middle School. The contract term is for one year, renewable for four successive one-year periods. The successful bidder must execute a written contract and provide required bonds and insurance certificates within ten days of award. Failure to meet specifications or delivery promises may result in charges to the defaulting bidder and removal from future consideration. Bidders must comply with various state laws, including background checks for employees and a drug-free workplace program. All bids must be submitted in a sealed envelope with the bid title and date of opening clearly marked. Proposals submitted by fax or electronic mail will not be accepted. The MCPS reserves the right to reject any or all bids.
The bid must be received by the Purchasing Department by 2:00 p. m. on Tuesday, May 12, 2026. Failure to state delivery time obligates the bidder to complete delivery in fourteen (14) calendar days.
The bid notice does not explicitly state the payment terms. The bid sheet summary includes a field for Payment terms days, but it is left blank in the provided text.
The supplier will furnish a warranty for products and installation for a period of one year from final acceptance of the project. Manufacturers' standard product warranties for computer hardware and software will apply if they normally exceed the one-year time period.
The bid shall be awarded to the firm whose proposal is responsive and most advantageous to the MCPS, considering price, ability, capacity, skill, promptness, character, integrity, reputation, judgment, experience, efficiency, quality of performance, compliance with laws, financial resources, quality, availability, adaptability of supplies, and ability to provide future maintenance and service.
Bidders must be qualified and licensed vendors. Information required includes contractor/bidder information sheet, customer reference listing, certifications, affidavits, and licenses and bonds if applicable.
Default in promised delivery or failure to meet specifications authorizes the assistant superintendent of operations to purchase services or supplies elsewhere and charge the full increase of cost and handling to the defaulting bidder. Consistent failure to meet delivery promises without valid reason may cause removal from future consideration.
Bidders shall attend a mandatory site visit on Wednesday, May 6th, starting at 9:00 AM at the concession stand at E. A. Cox Middle School.
The bid notice does not explicitly state a deadline for challenges or objections.