The City of Holland is seeking sealed bids for two trailer-mounted full matrix LED message boards. Bids are due by 11:00 AM on Monday, March 30, 2026, and will be publicly opened at that time. Bids must be submitted on the provided bid form in a sealed envelope marked Full Matrix LED Message Board. All bids are to be net, f. o. b. Holland, Michigan, and are irrevocable for 30 days from the bid opening. The contract will be awarded to the lowest responsible bidder, considering price and other factors outlined in the city's ordinance code, including preference for local businesses. Servicing and inspection are required prior to delivery. All vehicles and equipment must carry the standard manufacturer's warranty. Bidders must submit regularly printed literature describing the proposed equipment. The city will consider bids for 2026 model year vehicles and may consider alternate fuel vehicles (conventional, hybrid, electric). Bids may be for specified makes/models or or equal if specifications are met. Contact Lynn McCammon for general inquiries. Specific contact persons for questions are Barry Wassink and Mark Groenheide. Detailed specifications for the message boards are provided, including requirements for LED brightness, trailer features, lift system, solar panels, batteries, controller, and remote programming capabilities. An optional radar speed monitor and traffic data collector package is also available, with potential additional annual service costs. The city reserves the right to accept or reject any or all bids.
The bid opening date, which is the deadline for submission of proposals, is Monday, March 30, 2026, at 11:00 AM. The bid notice states, The City of Holland will receive sealed bids. . . until 11:00 a. m, Monday, March 30, 2026, at which time they will be publicly opened and read.
The bid notice states that all vehicles and equipment furnished under this bid request are to carry the standard warranty that is offered to the general public. All vehicles and equipment furnished andor supplied under this bid request are to carry the standard warranty that is offered to the general public.
The bid notice indicates that contracts and purchase orders shall be awarded to the lowest responsible bidder, considering price and other factors outlined in the city's ordinance code, including preference for local bidders. Contracts and purchase orders shall be awarded to the lowest responsible bidder.
The bid notice outlines criteria for determining the lowest responsible bidder, including the bidder's ability, capacity, skill, character, integrity, reputation, judgment, experience, efficiency, compliance with contracts and laws, financial resources, and the availability and adaptability of the supplies. In determining the lowest responsible bidder, in addition to price, the items set forth in section 248 award of contracts and purchases and section **** preference for local biddersholland based businesses of the ordinance code of the city of holland shall be considered.
The bid notice mentions that in case of default by the selected vendor, the city may procure its requirements from another vendor and hold the original vendor liable for any increased costs. In case of default by the selected vendor, the city of holland may procure its requirements from another vendor, without going through additional bidding procedures, and hold the original vendor liable for any increased costs.
The bid notice states that attendance at the bid opening is invited but not required, implying no mandatory site visit is mentioned for bidders. You are invited, but not required, to attend said bid opening.
The bid notice does not mention the submission of samples. null
