Sealed proposals for the improvement of street
water main replacement will be received until 10:00 AM on August 25, 2025. Proposals will be opened publicly at the same time and place. Prequalification is required; the two lowest bidders must file an affidavit of availability form within 24 hours after the letting. The awarding authority reserves the right to waive technicalities and reject any or all proposals. Specific forms (e. g. , bid bond, affidavit of experience) are required. Payment will be made for actual work performed. A proposal guaranty or bid bond is required. The successful bidder will be required to deposit a contract bond. The bid will be declared unacceptable if neither a unit price nor a total price is shown. The work must be completed within a specified number of working days (see special provisions). Important dates include bid opening, city council award, notice of award, preconstruction meeting, notice to proceed, substantial completion, and final completion. Liquidated damages will apply if completion dates are not met. The contractor is responsible for maintaining the job site free of debris and deleterious material. The contractor shall maintain all roadways within the construction limits free of debris and dirt. Residents adjacent to
water main work will be notified at least 14 days prior to the start of construction. The contractor shall call 811 before work begins on this project. The contractor shall conduct his work in full cooperation with the engineer. The engineer must be notified for inspection prior to the placement of any materials. The entire work shall be made in a neat and workmanlike manner and all requirements shall be complied with in detail. The fact that some particular part or portion of the work may have been previously inspected, cleaned, and set in order will not excuse the contractor from again cleaning any and all portions of the project. The entire system of work shall be in proper condition and subject to final inspection by the engineer and the city. The city reserves the right to increase, decrease, or delete quantities and pay items as needed to complete the work or due to budgetary concerns. No adjustment in unit prices or additional compensation will be allowed due to an increase or decrease in contract quantities. Pay requests shall be processed once per month. A draft copy of the pay request, as well as an updated project schedule, shall be submitted by the 20th of the month for review and approval by the engineer. Contract retainage will be 10% of each pay request. The first partial waiver of lien equivalent to the amount of the first pay request shall be submitted with the second pay request. Thereafter each pay request shall be submitted with a partial waiver of lien for the cumulative amount of all previous payments. A final waiver of lien for all work shall be submitted before the final pay request is processed. The city reserves the right to approve or reject any or all subcontractors working under this contract. The contractor shall indemnify and save harmless the city of geneva, their officers, agents, employees against all loss, damage or expense that it or they may sustain as a result of any suits, actions or claims of any character brought on account of property damage, injury to or death of any person or persons, including all persons performing any work under the contract, which may arise on connection with the work to be performed under this contract. An acord certificate of liability insurance policy equal to or greater than $5,000,000 aggregate is required. The total coverage must add up to $5,000,000 coverage. The following language shall be included on the certificate: the city and its elected and appointed officers, officials, agents, and employees are included as additional insureds. The contractor shall purchase and maintain such liability and other insurance as is appropriate for the work being performed and furnished and as will provide protection
